Operations Assistant (DPW)

Salary : $59,467.20 - $83,262.40 Annually

Location : Brooksville, FL

Job Type : Full-Time

Job Number : 14194

Department : Department of Public Works

Division : Public Works Administration

Opening Date : 12 / 04 / 2024

Closing Date : 2 / 6 / 2025 11 : 59 PM Eastern

FLSA : Exempt

Bargaining Unit : N / A

Description

Professional position responsible for administering the department's various work management programs and grant projects, reviewing the department's performance standards, provides budgeting, accounting, and administrative support and project assistance to the department's management staff.

Examples of Duties

• Performs studies, prepares reports, analyzes data, recommends actions pertaining to administrative systems, and operational procedures to improve efficiency, productivity, and quality of service. Assists in the development and monitoring of the departmental performance measures.
• Administer grant related projects by reviewing financial and compliance requirements with various County staff and contractors. Monitor and ensure compliance thru all phases of project. Prepare financial reimbursement and close-out reports. Attend audit reviews as necessary.
• Prepare financial reports and documentation for FEMA, FHWA and other local, State and Federal agencies during and after hurricane and other emergency related events.
• Audits and assists in processing department payroll and associated records. Acts as departmental contact with Human Resources and Financial Services / Payroll departments.
• Assists in the preparation of the annual Departmental budgets including review and analysis of historical budget information.
• Provides technical assistance to all Transportation Divisions regarding the operation and maintenance of their software systems (Work Management database used for project billing, CIPAce (capital improvement program reporting) and Executime (payroll processing).
• Coordinate with Public Works Department and Procurement staff for issuing of purchase orders, change orders, direct pays, etc.
• Assists in verifying invoices for accuracy of quantities, unit prices, extensions, and total amount. Reviews invoices to contract if applicable. Contacts vendors and County staff to resolve any discrepancies and processes payment of invoices as required by State law.
• Prepares quarterly fuel tax refund requests to Department of Revenue and maintains records of payments received. Follows up to ensure payment is received.
• Provides administrative support to the Department's management and staff. Assists in the development of departmental procedures.
• Prepares agenda items for presentation to the Board of County Commissioners as needed.
• Coordinates, develops, implements, and / or supervises ongoing departmental internal administrative procedures.
• Conducts research regarding issues that impact departmental operations.
• Advises staff to ensure compliance with Board of County Commissioners and Clerk of Court procedures (Purchasing, Finance, Payroll and Human Resources, Legal Dept., etc.)
• Advises staff and contractors to ensure grant compliance with various State and Federal agencies.
• Serves as Local Agency Program (LAP) resident compliance specialist and primary point of contact for Public Works Projects. Tracks and maintains certification requirements countywide.
• Performs special projects of varying complexities as directed by management.

Emergency Response

County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description.

Typical Qualifications

Minimum Qualifications

A combination of education, training and experience may be substituted at the County's discretion.

Licenses, Certifications, or Registrations

Required Competencies

Supplemental Information

Physical Demands

sit, stand, walk, bend, talk and hear

Environmental Conditions

Pay Grade : 10

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.

Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

Join our team!

Our benefits are designed to enhance your work and life balance, as well as the community we serve.

Hernando County offers a comprehensive benefits package to eligible employees including health care, dental, vision, Florida Retirement System (FRS), voluntary deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and paid time off plans.

To learn more details, visit our benefits page :

Which statement below best describes the highest level of education you have completed?

Do you have Five (5) years of administrative or financial experience?

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

Do you have experience in financial analysis and contract administration?

Do you have experience with Florida Department of Transportation (FDOT) Funding, Southwest Florida Water Management (SWFWMD) District Cooperative Funding and / or Federal Highway Administration (FHWA)Funding?

Are you familiar grant terminology, regulations and Davis-Bacon and Related Acts reporting requirements for Federal and State Funding?

Do you have strong organization skills, the ability to multi-task and able to work independently and with others?

Do you have knowledge of operating characteristics, capabilities and use of management reporting systems?

Do you have the ability to establish and maintain effective working relationships with all levels of the organization and outside agencies as necessitated by work assignments?

Do you possess a valid Florida Driver's License in good standing?

Required Question

Salary : $59,467 - $83,262