Administrative Assistant II (Procurement)

The purpose of the positions is to perform advanced clerical, administrative, reception, and staff assistant duties for the assigned department.  

Individuals may perform other duties as assigned, including working in other functional departmental areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.  

• Performs duties of a staff assistant nature and participates directly in the work for the individual(s) supported.  Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit.  Functions as receptionist for the department(s), and occasionally assumes other clerical or administrative duties as needed. 
• Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees.  Takes notes and minutes of conferences, meetings, and functions.  
• Prepares correspondence, reports, letters, as assigned.  Sets up and maintains specialized office files.  Files letters, reports and related technical information in the prescribed manner.  Assembles information.  
• Uses computer-based word processing, spreadsheet, and database software to prepare letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Types information or enters data into computer and tablets as required.  Retrieves data and composes reports. 
• Performs research and retrieval of records, both digital and written. Assists in the preparation and maintenance of department records. Maintains office supplies.    
• Other duties as assigned by immediate supervisor or department. 
• Regular attendance.  Assists in after hour emergency administrative support as required.

Emergency Response 
County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. 

Minimum Qualifications

• High school diploma or equivalent.
• Three (3) years’ experience involving secretarial / clerical duties including the operation of a personal computer and tablet, data entry and report development.

Licenses, Certifications, or Registrations

• Must possess and maintain a valid Florida Driver’s License and be insurable by current insurance carrier.
• Complete necessary certification for NIMS compliance.

Required Competencies

• Knowledge of
  • business English, spelling and punctuation to prepare documents and compose letters, etc.
  • general office practices and procedures
  • general mathematics
  • the department’s policies, procedures and practices
• Ability to
  • establish and maintain effective working relationships with employees and the public
  • access, input, and retrieve information from a computer software and e-mails
  • operate various types of office equipment
  • communicate using speaking, hearing and visual skills
  • interact with co-workers, supervisors, and the public in a professional and courteous manner

Physical Demands

• While performing the duties of this job, the employee is required to
  • sit, stand, walk, bend, talk and hear
  • handle repetitive motion
  • access file cabinets for filing and retrieval of data
• Work is sedentary and exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects is required.

Environmental Conditions

• Work is performed primarily in an office environment working closely with others in occasional noisy office conditions, including computer and printer noises. 

Pay Grade: 2

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.
Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. 
Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

Salary : $33,530 - $43,597