Finance Manager (Development Services)

Highly responsible administrative and managerial position tasked with performing technical duties involving policies, practices, methods, and procedures.  Performs professional duties analyzing funds use and providing guidance on budgetary procedures. Performs overall financial management, accounting, financial analysis, budget preparation, periodic budget review, department billing, payroll, procurement, and financial record keeping.  Duties are performed under the general direction of the Department Director through observation of work, periodic conferences, critiques, and/or records and reports.The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements.   Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

• Responsible for coordinating with department management team in developing, modifying, and implementing the annual budget and capital improvement plan (CIP) for the Development Services Division.
• Supervises assigned staff (e.g. employee concerns/problems, directing and prioritizing work, training, discipline, performance appraisals, etc.) for the purpose of ensuring assignments are complete and within department objectives.  
• Process department purchase orders, release orders, check requisitions, and change orders.  
• Prepare annual budget for Development Services Division and track budget throughout the year.
• Continually monitor the expenditures and revenues of the division to ensure the division operates within the approved budget.
• Prepare budget amendments when necessary.
• Monitors the needs and operations of the division and makes recommendations to the Division Director in areas that need consideration.
• Assist with evaluation, preparation, and implementation of adopted fee schedules. 
• Prepare monthly financial reports showing an analysis of the financial condition of the Development Services Division. 
• Prepare reports on permit history, licensing activities, or other specialized reports requested by the Development Services Director.   
• Assist Financial Services department in correcting cashier errors.
• Communicates and resolves problems and questions with vendors.
• Verifies the department’s monthly expenses against the Clerk’s finance reports and requests corrections for any posting errors.
• Reviews Development Services Division cost allocation reports for accuracy and notify departments if changes are needed.  
• Order supplies and equipment for the Building Division.
• Prepares requisitions, purchase orders, change orders, and invoices for payment approval.
• Determines the appropriate budget and line-item accounts that purchases and invoices are to be charged.
• Tracks the Department’s Fleet repair and replacement costs.
• Communicates and resolves problems with the appropriate department or division any problems relating to purchasing, accounting, financing and budgeting. 
• Initiates agreements with vendors for annual lease and/or maintenance contracts for copiers, fax machines and printers. 
• Process all purchasing card transactions and monthly statements for the Building Division.
• Prepares monthly activity and financial report for management.
• Reviews and process all refund requests.
• Process liens and release of liens for the Unsafe Abatement program.
• Schedule meetings, prepare agenda, and prepare minutes for the Board of Construction Licensing Board.
• Assist Operations Manager with research, scheduling meetings, returning phone calls, and preparing SOP’s and Policies.

Emergency Response 
County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Minimum Qualifications

• Graduation from an accredited college or university with a bachelor’s degree with major course work in Finance/Accounting, Public Administration, or Business Management.
• Minimum seven (7) years of experience in cost accounting, budget analysis, computer budgeting, contract management and purchasing; and three (3) years of supervisory experience.

A combination of education, training and experience may be substituted at the County's discretion.

Licenses, Certifications, or Registrations

• Must possess and maintain a valid Florida Driver’s License and be insurable by current insurance carrier.
• Complete necessary certification for NIMS compliance.

Required Competencies

• Knowledge of generally accepted accounting procedures and principles with an emphasis on governmental fund accounting.  

• Knowledge of government enterprise accounting, preferred.
• Knowledge of financial analysis techniques, cash flow analysis techniques, revenue and expense projection techniques.
• Knowledge of policies and procedures relating to building department operations and customer service.
• Ability to operate a personal computer.

• Ability to establish and maintain effective interpersonal relationships with subordinates, other employees, public officials, financial institutions, auditors and general public.

• Ability to prepare the department’s annual operating budget and capital improvement budget.
• Ability to handle difficult customer service situations and use good judgement.
• Ability to plan, schedule and supervise the activities of applicable personnel.
• Ability to express oneself clearly and concisely, both orally and in writing.
• Ability to promote and maintain effective public relations.  
• Ability to work independently without close supervision.

• Ability to supervise and evaluate the work of subordinates
• Considerable knowledge with analyses of financial statements, revenue projection, and expenditure forecasting. 
• Ability to prepare, analyze, evaluate and interpret financial and statistical reports.
• Ability to accurately balance cash drawers, resolve discrepancies, and review daily financial reports. 
• Knowledge of standard procedures for purchasing and related recordkeeping.
• Skill in the application of managerial principles.
• Skill in making sound, independent judgments and decisions. 

Physical Demands

• Must be able to communicate effectively using speaking, vision, and hearing skills.  Must be able to operate a personal computer. Good dexterity and finger mobility for typing and using a calculator or similar.  Occasional light to moderate lifting, reaching overhead, bending and/or stooping for filing.  Good vision for computer and clerical work.

Environmental Conditions

• Office environment. Works in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Pay Grade: 12

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.
Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. 
Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

Salary : $69,222 - $100,360