Administrative Assistant

Overview

Herzog Transit Services, Inc. is currently seeking an Administrative Assistant in Santa Ana, CA to join our team.

The pay range for this position is $24.36-$26.36

Duties And Responsibilities

• This is a non-exhaustive overview of the job duties for this position.
• Reports directly to the General Manager
• Assists all departmental Managers
• Coordinate between HTSI and OC Streetcar staff
• Participate in the hazard identification and resolution process
• Perform a variety of clerical duties that may include the following tasks:
• Data entry
• Record keeping
• Document control
• Prepare monthly invoice
• Prepare contractual compliance reports and submittals
• Receive and process subcontractors’ invoices
• Assist with inventory control process and procurement
• Schedule meetings, conference calls and video meetings
• Take summary notes of meetings
• Procure office supplies and equipment
• Coordinate employee benefits and payroll with corporate office
• Prepare and process employee expense reports
• Monitor required contract deliverables
• Prepare PowerPoint presentations and illustrative documents
• Serve as employee liaison with corporate human resource office
• Coordinate employee uniforms with supplier
• Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
• Regular and predictable attendance and punctuality are a requirement for this position.
• Other duties as assigned
  

Qualifications

• High School diploma or equivalent
• College or Technical School degree is a plus
• Experience In:
• Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher)
• Adobe Acrobat
• InDesign
• Dropbox, Cloud based storage access
• Google Docs, Drive and Calendar
• Printers, copiers, scanners and fax machines
• Research online information for providing support to different departments
• Minor troubleshooting computer related problems
• Other software (TBD) provided by OCTA
  

Pre-Employment Requirements

• Subject to pre-employment background check.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.
  
  

Physical Requirements

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

• Work primarily in an office environment.
• Frequently sits for extended periods of time.
• Frequently use a computer keyboard and office related equipment.
• Requires occasional standing, walking, lifting, stooping or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.
  
  

Safety

• Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.
  
  

Benefits

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.
  
  

Why Herzog

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

Over the course of our 50 year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects.

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results.

Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of Herzog Transit Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.