What are the responsibilities and job description for the Administrative Manager position at Hews Company?
Administrative Manager
The Administrative Manager is responsible for managing the administrative & personnel functions of the business. The ideal candidate is detail-oriented with strong managerial, organizational, and analytical skills. The right person must have a strong work ethic and be able to maintain a positive attitude in a challenging and fast-paced environment. Candidates must be technologically savvy, and possess strong written, verbal and collaboration skills. The candidate must be able to work well with a wide variety of personnel with diverse backgrounds.
Primary Responsibilities:
- Manage relationships with external resources: Insurance, Workers Compensation, Benefits, Accountants & External Controller, Legal Representation, Banking, Technology Providers.
- Direct management of office administrative staff & administrative processes.
- Accountable for administration of Payroll, Human Resources, and regulatory compliance issues (using outside consultants as a resource).
- First point of contact for employee questions and issues, including benefits, pay, worker's comp, 401k, disciplinary plans, etc.
- Responsible for Employee Benefits Management (Medical, Dental, Life/ADD & STD Insurances, HRA, 401k Plan)
- Responsible for Employee Personnel Management, including: assist with companywide performance evaluations, post jobs, review resumes, set up interviews, onboarding and offboarding of employees, filing 1st reports of injury, maintaining OSHA logs)
- Maintain confidentiality of company & personnel information.
- Drive and assist other Sr. Managers with organizational and process improvements.
- Provide operational information to senior management and owners.
- Stay up to date on applicable employment laws (Fed, ME, NH etc.)
- Review invoices for benefits, insurance etc. and code/approve for payment.
Secondary Responsibilities:
- Assist employees with benefit questions.
- Maintain updated employee personnel files
- Obtain driving records on new employees (if applicable)
- Oversee unemployment issues and reports
- Review company property and liability insurances and file any necessary claims
- Register company vehicles, complete dealer license renewals, manage EZ pass accounts etc. (or delegate to team member)
- Triage employee IT and Phone issues and work with IT Support to resolve
Requirements/Qualifications/Skills
- Strong interpersonal skills with the ability to build relationships at all levels of the organization. Excellent communication skills, both written and verbal
- Leadership/Management - ability to lead a team and interact with staff using emotional intelligence
- Bachelor's degree in Human Resources or related field (or equivalent experience)
- Knowledge of HR best practices, employment laws, and regulations
- Vendor management: experience in managing relationships with HR vendors and service providers
- Organization: Ability to maintain organized employee files and records
- Payroll: Familiarity with payroll processes, laws and systems
- Proficient in Microsoft Office Suite (Outlook, Word, Excel)
- Ability to handle confidential information with discretion
About the Company...
Hews Company, LLC is a 98 year-old family owned and operated business with locations in South Portland, ME and Bow, NH. Hews manufactures truck bodies and sells truck mounted equipment for a number of industries. Hews also has full service centers and sells truck equipment through our parts department.
Benefits
Hews Company, LLC offers a competitive pay and benefits package including employer subsidized health and dental insurance, a 401k plan w/ company match, paid vacation/sick time, paid holidays, company paid STD insurance, company paid Life & AD&D insurance, along with a safe working environment. Our company culture provides a fun and enjoyable work environment by having summer cookouts, a Thanksgiving pot luck and providing opportunities to donate to charities amongst other benefits.
Pay for all positions is based on experience and skillset. Job postings provide a range or starting pay amount for information purposes.
Job Type: Full-time
Pay: From $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Schedule:
- Monday to Friday
Experience:
- HR: 1 year (Preferred)
- Payroll: 1 year (Preferred)
- Administrative: 1 year (Preferred)
Work Location: In person
Salary : $70,000