What are the responsibilities and job description for the Office Assistant - Night position at HF Foods Group Inc?
HF Foods Group Inc. (NASDAQ: HFFG), headquartered in Las Vegas, Nevada, is a leading marketer and distributor of fresh produce, frozen and dry food, and non-food products to primarily Asian/Chinese restaurants and other foodservice customers throughout the United States. HF Foods aims to supply the increasing demand for Asian American restaurant cuisine, leveraging its nationwide network of distribution centers and its strong relations with growers and suppliers of fresh, high-quality specialty restaurant food products and supplies in the US, South America, and China.
Primary Functions
The Office Administrator is responsible for the overall management of the office and provides administrative support to the assigned leader(s) within the department. Bilingual of Chinese Mandarin is preferred.
Essential Duties And Responsibilities
HF Foods Group emphasizes and provides equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
Primary Functions
The Office Administrator is responsible for the overall management of the office and provides administrative support to the assigned leader(s) within the department. Bilingual of Chinese Mandarin is preferred.
Essential Duties And Responsibilities
- Manage overall administrative activities for the office.
- Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients.
- Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
- Conduct regular physical inventory counts and reconcile with inventory management system.
- Organize and maintain the stockroom and warehouse; ensure clean and orderly storage areas.
- Label, sort, and store items systematically and according to company procedures.
- Assist with stock rotation and advise on optimal stock levels.
- Enter inventory data into the company’s inventory management system accurately.
- Maintain comprehensive and accurate records of inventory transactions.
- Generate inventory reports and summaries as needed.
- Perform other work-related duties as assigned.
- Consistent, professional mannerism.
- Exceptional written and verbal communication skills; excellent telephone etiquette.
- Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors.
- Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail.
- Demonstrate a sense of urgency and the ability to work in a fast-paced environment.
- Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
- Accurate and precise proofreading skills.
- Able to contribute positively as part of a team, assist with various tasks as required.
- Bilingual of Chinese Mandarin is preferred.
- Associate’s or Bachelor’s degree in Business Administration, or related field required.
- At least 4 years of professional administrative support experience in a professional office environment preferred.
HF Foods Group emphasizes and provides equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
