What are the responsibilities and job description for the Front Desk Agent position at HF Hotel Owner LLC?
Develop in depth understanding of the property management system and POS functionality.
- Provide gracious and sincere customer service to all arriving and departing hotel guests and visitors.
- Follow all specified hotel procedures to properly conduct Front of the House business including but not limited to:
o Answering telephones in a prompt and professional manner and providing assistance to callers
o Taking reservations in person and over the phone
o Reading and responding to hotel email
o Checking guests in and out
o Completing group pre-registrations and key packets
o Posting charges and processing payments
o Communicating with Housekeeping and Maintenance
o Handling mail and coordinating deliveries of messages and packages
o Anticipating guests’ needs, acting promptly to acknowledge all guests, however busy and whatever time of day.
- Communicate service and amenities of the hotel to guests and provide Concierge service as needed. Maintain a fluent knowledge of local restaurants, special events, city attractions, and outdoor activities.
- Be completely familiar with all hotel information necessary to increase revenues and enhance customer satisfaction, including current rate structures and sales strategies: current special rates and restrictions: types and location of rooms and suites available; and services, costs, hours and location of all hotel amenities, facilities and outlets. To maintain awareness of current business levels.
- To react immediately, in a positive way, to resolve guest complaints, problems and suggestions, when necessary, referring to Hotel management.
- Complete shift checklists and special projects as assigned.
- To follow all specified procedures to correctly handle all cash, credit and gift certificate transactions.
- Meet with departing Front Desk Host to review business status, log-book and follow-up items.
- Keep the front desk as well as lobby areas clean and well organized.
- Be available to work irregular hours, including evenings, weekends and holidays.
- Be completely familiar with hotel emergency procedures, and provide, calm, reassuring assistance to guests and fellow employees in the event of an emergency.
- To follow all company policies and procedures.
- To immediately report all suspicious occurrences and hazardous conditions.
- To maintain the cleanliness and safety of work areas at all times.
- Follow all company safety standards, including proper equipment handling to avoid injury to yourself and others.
- To attend all mandatory meetings as directed.
- To perform other tasks, including cross-training, as directed.
