Administrative Assistant

2001 Dwight Way

Berkeley CA 94704

• Description :

Administrative Assistant II SH5005009

Onsite 2001 Dwight Way Berkeley CA 94704

Provides a variety of professional clerical and administrative support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects prioritize information and requests. Coordinates with internal and external constituents to manage responsibilities and projects of departmentwide scope. May be exposed to confidential and sensitive information. These Principal Accountabilities Requirements and Qualifications are not exhaustive but are merely the most descriptive of the current job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example emergencies staff changes workload or technical development).

JOB ACCOUNTABILITIES : ADMINISTRATIVE SUPPORT SERVICES : Provides routine administrative support by maintaining documents files and policies or procedures. Composes and / or transcribes letters and other documents as needed. Receives and screens calls messages mail and email communications and visitors. Refers and answers inquiries as appropriate procedures and policies relating to departmental functions. Coordinates meetings providing support by establishing travel lodging event arrangements equipment or reservations as necessary. Participates in meetings by preparing notices agendas and minutes. Manages calendars departmental schedules coordinates activities and prepares for meetings and events. Arranges for complex logistical needs. May maintain timekeeping records and function as Kronos Timekeeper. Performs information management functions including maintaining databases entering and auditing data and preparing routine and / or adhoc reports. Ensures that routine and priority tasks are completed within established departmental time frames.SAFETY : Maintains a clean neat and safe working environment by inventorying and ordering accessories and supplies periodically to maintain established stock levels. Inspects and arranges for equipment repairs monitors cost and needs for replacement.COMPLIANCE : Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental intentional or inappropriate disclosure. Performs all duties in compliance with department standards policies and procedures as well as local state and federal regulatory agencies to deliver the highest level of patient privacy and care. Retains and completes mandated continuing education requirements to meet departmental and facility requirements.

EDUCATION : Equivalent experience will be accepted in lieu of the required degree or diploma.HS Diploma : High School Diploma or General Education Diploma (GED). or equivalent education / experience

TYPICAL EXPERIENCE : 1year recent relevant experience.

SKILLS AND KNOWLEDGE : Possess written and verbal communications skills to communicate with fellow team members supervisors patients and other personnel.Welldeveloped time management and organizational skills including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.Basic knowledge of computer applications such as Microsoft Office Suite (Word Excel and Outlook) EPIC and related information systems.Interpret a variety of data and instructions furnished in written oral diagram or schedule form.Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.Work independently as well as be part of the team including accomplishing multiple tasks in an environment with interruptions.Identify evaluate and resolve standard problems by selecting appropriate solutions from established options.Ensure the privacy of each patients protected health information (PHI).Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives.

• COVID19 Vaccine (Facility Guideline) :

Required Booster Medical / Religious Exemptions only

Key Skills

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Employment Type : Full Time

Vacancy : 1