What are the responsibilities and job description for the Accounts Payable Specialist position at HH Brown Shoe?
Job Summary
The Accounts Payable & Inventory Coordinator is responsible for managing the company’s accounts payable process while providing critical support in inventory reconciliation and compliance. This role ensures accurate and timely vendor payments, maintains financial oversight of inventory discrepancies, and assists in tracking inventory movement between warehouses and stores. The ideal candidate has a strong background in accounts payable processes, inventory coordination, and financial reconciliation.
Key Responsibilities
Accounts Payable Responsibilities
- Process vendor invoices, ensuring accurate coding and approvals in accordance with company policies.
- Perform 3-way match verification (invoice, purchase order, and receiving report) before processing payments.
- Manage weekly check runs and coordinate payment scheduling with the Finance Controller.
- Reconcile vendor statements and research discrepancies to ensure accounts remain in good standing.
- Support the Finance Admin in preparing vendor payments, including ACH, wire transfers, and manual checks.
- Maintain accounts payable records and documentation for audits and compliance.
- Assist with month-end closing tasks, including purchase accruals and rent payments.
Inventory Coordination Responsibilities
- Support the Finance Controller in reviewing physical inventory results and preparing adjustment reports.
- Work with the Merchandising Admin to monitor and process inventory transfers, damages, web returns, and charity donations.
- Maintain accurate tracking of vendor chargebacks based on the Vendor Compliance Manual, ensuring costs are recovered where applicable.
- Assist with logistics tracking, particularly LTL shipments, ensuring deliveries match invoiced amounts and are recorded correctly.
Qualifications & Skills
- Required: Minimum 3 years experience in accounts payable, finance, or inventory coordination roles.
- Experience with 3-way matching processes, invoice processing, and vendor reconciliation.
- Familiarity with inventory management systems (e.g., CORESense, WMS, Synapse) is preferred.
- Proficiency in accounting/ERP software (e.g., Mas200, SAP, QuickBooks).
- Strong attention to detail and analytical skills for identifying discrepancies.
- Ability to collaborate with multiple departments, including finance, merchandising, and warehouse operations.
- Strong communication and organizational skills.
- Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, basic formulas).
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Work Location: In person
Salary : $50,000 - $60,000
