Administrative Assistant for the Director

The Administrative Assistant at the Corporate Office in Chicago, IL, will require high-level, administrative support to the Director and departmental staff for the coordination of all programs and activities of the department. This position requires that the assistant be highly organized, exceptional at managing multiple priorities and is comfortable interfacing with all levels of internal management and staff as well as tenants and vendors. The Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for the director and is comfortable working independently with minimal supervision. 

ESSENTIAL JOB FUNCTIONS include the following:   

• Performs advanced, diversified and confidential administrative support to the director and property management corporate staff.
• Prepares correspondence, manages schedule, and coordinates appointments for the director,
• Attend departmental meetings and captures action items when requested. 
• Handles confidential/sensitive information and documentation.
• Completes expense reports and arranges travel as needed.
• Assesses incoming calls, memos, submissions, and reports for action. Initiates routine and other correspondence, exercising discretion and judgement on priorities. Resolves routine and complex inquiries. Refer inquiries to appropriate person and follow-up to. 
• Receives and documents tenant complaints and routes the complaints for resolution, following up to ensure complaints handled completely and expeditiously.
• Maintains shared calendar for the Property Management corporate staff.
• Assist with reports and analysis as needed.
• Maintains various property management tracking logs, i.e., licenses, certifications, training, etc.
• Schedule and coordinate meetings, conferences and special events. Draft agendas and create materials for routine meetings. 
• Provides back-up for the receptionist as needed. 
• Assists with special projects and performs other duties as assigned.

• Performs advanced, diversified and confidential administrative support to the director and property management corporate staff.
• Prepares correspondence, manages schedule, and coordinates appointments for the director,
• Attend departmental meetings and captures action items when requested. 
• Handles confidential/sensitive information and documentation.
• Completes expense reports and arranges travel as needed.
• Assesses incoming calls, memos, submissions, and reports for action. Initiates routine and other correspondence, exercising discretion and judgement on priorities. Resolves routine and complex inquiries. Refer inquiries to appropriate person and follow-up to. 
• Receives and documents tenant complaints and routes the complaints for resolution, following up to ensure complaints handled completely and expeditiously.
• Maintains shared calendar for the Property Management corporate staff.
• Assist with reports and analysis as needed.
• Maintains various property management tracking logs, i.e., licenses, certifications, training, etc.
• Schedule and coordinate meetings, conferences and special events. Draft agendas and create materials for routine meetings. 
• Provides back-up for the receptionist as needed. 
• Assists with special projects and performs other duties as assigned.

Principals only -- No Recruiters EOE