What are the responsibilities and job description for the Executive Assistant and Management Coordinator position at HHHunt?
While other companies just build places to live, at HHHunt we build a better way of life. Founded by Harry H. Hunt III in 1966, HHHunt is a recognized leader in real estate development throughout Virginia, North Carolina, Maryland, and South Carolina. It's the people of HHHunt who set us apart and make a positive impact every day. Working for HHHunt means being part of a community and striving to provide the best in all that we do, speaking boldly about new ideas for innovation, and inspiring creativity in the ways we work together. It is HHHunt’s mission to improve the world and how people live by creating meaningful experiences and places of great distinction. We are looking for an Executive Assistant and Management Coordinator to join our team. We are looking for YOU!
WHO YOU ARE
- A Strong Communicator. You have clear and effective communication skills, written and verbal, which helps you to build relationships across the organization and externally.
- Organized and Confident. You are flexible, composed, and able to prioritize multiple tasks simultaneously while confidently interacting with residents and teammates.
- Motivated. You go the extra mile to achieve your personal and professional goals.
- A Driven Team Player. You are united with teammates and follow through on commitments.
WHAT YOU'LL DO
- Answer resident calls efficiently and transmit calls and messages promptly and accurately and obtain necessary information for follow-up as needed
- Complete many weekly, monthly, quarterly reports for Apartment Living including spreadsheets, graphs, and databases.
- Coordinate payroll forms through UKG for AL Divisional Team members
- Order, receive, reconcile, stock, and distributes office supplies and manage payment process for invoices related to office supplies and facility maintenance.
- Help reconcile expense reports through Concur
- Maintain vendor files for the division and track renewal contracts
- Set up management contracts for new construction or acquired assets
- Support HHHunt University initiatives and onboarding
- Assist with HUD processes for new construction
REQUIREMENTS
- High School diploma or equivalent required
- 4 years of experience in a customer service environment or in an administrative/corporate support role required
- Customer service driven in a highly active and professional environment
- Dependable and process driven
- Skilled in accurately recording information
- Skilled in using Microsoft Suite Products
- Maintain confidential information
- Must be courteous, patient, and tactful
- Ability to learn tasks and follow instructions
- Well-developed interpersonal and communication skills
- Ability to work well with others and promote a team environment
- Must possess and maintain a valid state driver’s license
REWARDS
As a progressive organization meeting the needs of a diverse workforce, in addition to the standard competitive benefits package we also offer 10 paid holidays as well as a paid birthday off, adoption benefits, excellent health care benefits, HHHunt rental discounts, and education assistance-to name just a few. To learn more about this exciting opportunity to join a great organization, visit www.hhhunt.com and discover for yourself why we believe, it’s how you live that matters.
HHHunt is committed to offering competitive pay. The hourly rate for this position starts at $19.86/hr and may increase depending on skills and experience.
HHHunt is an Equal Opportunity Employer.
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Salary : $20
