What are the responsibilities and job description for the Contracts Specialist position at HHS?

Location : HHS Home Office

Pay Rate :

Salary - Salary Plan, 62,000.00 USD Annual

Scheduled Shift :

7 : 00 A.M. - 5 : 00 P.M. (United States of America)

Job Description

Responsibilities

Contracts Specialist

Experienced professional will perform day-to-day functions within the Contracts services group at the Company's corporate office, specifically for Diversifications (all non-healthcare). Full-time position, performing functions for multiple areas of operation; contract organization, office administration, various ad hoc projects, legal-related projects, project coordination and customer service; perform responsibilities under minimal supervision.

Responsibilities :

Contract Requests - Diversifications -

Support Sales and Operations teams by performing recurring edits / changes to contract template documents for specific Company service groups
Company service groups : Diversifications : Aviation, Hospitality / Resorts, Education, Talent Solutions (Staffing), Robotics, Construction, Commercial, Bedwatch™
Services : Housekeeping (EVS), Food and Nutrition (FNS), Integrated Facilities Management (IFM), Technology, Patient Transportation, Linen Utilization, Valet, and others
Document types : Assignment / Breach / Termination notices, Non-Disclosure Agreement (NDA), Letter of Intent (LOI), Letter of Agreement (LOA), Memorandum of Understanding (MOU), Service Level Agreement (SLA), Statements of Work (SOW), Master Service Agreement (MSA), etc.
Process contract requests (including future edits / changes) for all above document types, utilizing Salesforce / Microsoft Word / Adobe / Google platform applications
Review supporting costing details (e.g., wage increase proposals, staffing increases or reductions, service-related accommodations) to confirm compliance with Company business and financial best practices

Contract Publications - Diversifications -

New and Existing Business

Adhere to existing workflows, obtain necessary approvals & signatures

Upon contract execution, request PC# from Accounting; Assist with setting up the account by gathering information to complete and submit a supporting accurate start-up checklist

Upload approved / executed contracts to various drives (salesforce, network shared drive)

Perform routine data entry promoting effective contract maintenance (google applications, as well as salesforce)

Communicate quarterly contractual term / date reminders to internal Operators

Process internal / external communication to clients for notification of applicable contract status

Contractual Annual Increase Reporting - Diversifications -

Review and approve monthly increase letter creation for customer distribution

Review and provide status updates of past due increase notifications to CEOs

Compile annual increase reporting for Executive review and analysis

Provide support to Coordinators when requested

RFP Review - Diversifications -

Assist with the preparation of responses to requests for proposals, including gathering information, writing content, and completing required forms

Work with cross-functional teams to coordinate reviews, approvals, and submissions for RFPs

Maintain the organization's repository of successful RFP response templates and tools, specific to Diversifications

Ad Hoc / Project Support - Diversifications -

Provide training / presentations to Operations groups

Perform general tasks related to all contract administrative, research & reporting requests

Assist with updates to ongoing department training and compliance materials

Assist with miscellaneous finance-related administrative & reporting requests

Attend team meetings and assist with research projects as requested

Perform daily administrative functions such as obtaining signatures, document scanning, distribution, mailing, and general filing

Qualifications :

3-5 years progressive experience; previous contracts or paralegal experience preferred

Bachelor's degree or related experience

Proven abilities to perform document version control in Word and Google platforms

Experience working in a contracts administration role

Desired skills :

Professional, task-oriented, tech-savvy and excellent analytical skills

Experienced with Microsoft Word, Excel, Powerpoint, Adobe, Salesforce, and Google applications

Understanding of basic / standard boilerplate and some non-standard contract terminology

Possesses organization, attention to detail, multi-tasking, superior reading comprehension, thorough editing skills in both word & adobe (grammar & format)

Strong data entry skills and avid user of a database (ideal : Salesforce specifically)

Performs with minimal supervision (Manager works remotely)

Ability to manage multiple projects, collaborating among Finance, Accounting, Sales, Operations groups

Team attitude; willing to work independently, cooperative and willing to learn and understand Company's processes, executive hierarchy and operating structures

Ability to handle confidential information in a professional manner

Important to Know :

Veterans and candidates with military experience are encouraged to apply.

HHS is an Equal Employment Opportunity Employer committed to workplace

diversity and inclusion.

Who is HHS :

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey.

We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.

App-Corp

Salary : $62,000

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