Administrative Assistant - HR 266985(109631)

Job Description

The Administrative Assistant for the Human Resources department supports the Regional Chief Human Resources Officer and dedicated team of approximately 30 human resources staff to facilitate workflow within our department. The Administrative Assistant will assist in a variety of functions, including scheduling meetings, leading programs, planning events, preparing correspondence and managing projects. This position works with confidential documents and situations, requiring the highest level of discretion, organizational skills and professional judgment. Serving as an extension of the Regional Chief Human Resources Officer, the ideal candidate will have a working knowledge of Human Resource programs, processes and evidence-based best practices in order to complete assignments and solve problems with minimal or no supervision.

DUTIES & RESPONSIBILITIES

• Manages all administrative details of the Human Resources department, coordinating the flow of work and ensures that all deadlines are met.
• Manages the Regional Chief Human Resources Officer’s calendar to include coordinating logistics for important meetings and events, monitoring for double booking, finding a location, arranging catering services and organizing any needed equipment.
• Keeps the Regional Chief Human Resources Officer abreast of meetings, speaking engagements and upcoming events, and coordinate schedules to ensure attendees are able to arrive on time.
• Prepares routine general correspondence, meeting notes, meeting agendas, memoranda, charts, tables, graphs, reports, legal documents, statistical and narrative reports following standard operating procedures; checks standard forms and/or outgoing correspondence for inaccuracies of spelling, punctuation, grammar, spacing, neatness or general appearance and in conformance with policies and procedures; sends routine acknowledgements or selects form letters in response to routine inquiries;
• Facilitates communication between departmental management, customers and other members of the community and the Regional Chief Human Resources Officer, especially in situations where issues may have escalated.
• Serves as a team lead for various projects that impact employee morale within the Human Resources department and organization, including the region’s Hospital Week celebrations.
• Preserves superior levels of integrity, security and confidentiality when dealing with sensitive information.

EDUCATION: Bachelor’s degree in Business Administration, Human Resources, Management or related field.

EXPERIENCE: At least one half (1/2) years of secretarial or clerical experience involving the performance of tasks which demonstrated knowledge of Microsoft Office products (Word, Excel and PowerPoint). Experience must demonstrate independent decision-making, project management, scheduling, purchasing, correspondence, collaborating with other administrators and support staff. Experience must also demonstrate expertise in spelling, punctuation, and sentence structure. Proficient in arithmetic and, oral and written communication in English.

Certification: None required.

Licensure: Current valid Hawaii State driver’s license, Type 3.

Company Description

As the Big Island’s leading providers of inpatient and outpatient care, the East Hawaii Region of Hawai`i Health Systems Corporation (HHSC), consisting of Hilo Benioff Medical Center, Honoka'a Hospital, Ka′u Hospital, and the Yukio Okutsu State Veterans Home, delivers a full range of services and programs. Our three hospitals include 290 beds and over 1,700 employees. Our medical staff is comprised of 250 physicians, physician assistants and Advanced Practice Registered Nurses, representing 33 specialties. East Hawaii Health is our network of clinics offering primary and specialty care. Hilo Benioff Medical Center functions as a Level III Trauma Center, which includes the second busiest emergency room in the state, providing 24-hour care and serving more than 50,000 patients annually. Honoka'a Hospital and Ka′u Hospital are designated as Critical Access Hospitals. To learn more about the East Hawaii Region, please watch our Video Yearbook or visit www.hbmc.org, www.honokaahospital.org or www.kauhospital.org.

Benefits

• 13 paid holidays each year (104 hours); 14 (112 hours) during election years*
• 21 paid vacation days (168 hours) per year*
• 21 paid sick days (168 hours) per year*
• Medical, dental, vision, and prescription plans
• Employee Assistance Program
• Participation in the State of Hawaii’s retirement system
• Potential eligibility for various student loan repayment & scholarship programs
• Rates listed for paid holidays, vacation and sick days are for 1.0 Full Time Equivalent (FTE) positions assigned to 8 hour shifts. Accruals for these benefits are otherwise prorated based on FTE.

Pre-Employment Health Requirements

Offers of employment will be contingent on successfully passing a pre-employment examination, which includes a drug screen and other regulatory medical requirements such as, but not limited to, a tuberculosis (TB) screen. The cost for drug screening and blood draw for QuantiFERON and Titers, shall be borne by the Hawaii Health Systems Corporation.

Pre-Employment Assessments for External Candidates

As part of the recruiting process for this position, external applicants (job applicants NOT employed by HHSC’s East Hawaii Region) are required to complete pre-employment assessments shortly after application submission. If you are not an employee of the East Hawaii Region of HHSC, you will receive an email containing assessment instructions. We ask that you complete the assessments within two days of receipt of the request.

Equal Opportunity Employer

The East Hawaii Region of Hawaii Health Systems Corporation is a drug free workplace and an Equal Opportunity Employer.

Shift Details

Must be available to work shifts, weekends and holidays as necessary based on hospital operations. Services are provided 24/7.