Office Administrator/Bookkeeping

This job description provides a general guideline of the most common duties,

responsibilities, and minimum requirements for this position. It is not all inclusive

and the responsibilities may vary as circumstances indicate or as determined by

the organization. Working hours are primarily during day shift but this position

may need to work varied hours including evenings and weekends, as business

needs dictate during peak time.

SUMMARY OF POSITION:

The Office Administrator/Bookkeeper supports the General Manager in

day-to-day accounting and payroll tasks. The position assists with account

reconciliation and financial report preparation. This position is responsible for

overall office management and provides administrative support as needed.

ESSENTIAL DUTIES:

• Accounts Payable - Reviews invoice coding and approvals. Sign Checks.

• Balance sheet account reconciliations monthly.

• Assists with monthly financial reporting, prepares reports as needed

• Payroll Manager/Administrator .

• Assists on all accounting projects as determined by

• Tracks and codes office credit card expenses.

• Serves as main point of contact for office vendors such as phone, IT consultant, HR , office supplies and other services.

• Assists with preparing the annual Administration Department budget.

• Maintains organizational and legal documents including copies of all executed contracts.

• Ensures annual filings and registrations to ensure compliance

• Participates in monthly staff meetings and other project meetings.

• Assists with other organizational activities and events.

QUALIFICATIONS AND REQUIRED SKILLS:

· Associate or Bachelor’s degree in accounting, finance, business or other relevant field is required.

· 2 years’ experience with Manufacturing ERP system is required.

· 2 years’ experience in payroll processing is required.

ESSENTIAL SKILLS/KNOWLEDGE:

· Strong proficiency with Microsoft Office Suite

• Financial and business acumen

• Ability to prioritize and organize multiple tasks, high attention to detail.

• Strong communication skills in written and verbal formats

• Ability to enter and maintain accurate data/information.

• Strong mathematical and finance skills; demonstrate an understanding of

accounting principles.

• Strong organizational skills

• Project and time management skills; ability to manage schedules and deadlines

for ongoing initiatives.

• Ability to work as part of a team and to work independently; a self-initiator,

versatile and assumes risk with responsibility.

ESSENTIAL COMPENTENCIES & BEHAVIORS:

• Demonstrative abilities in collaborative team building and consensus.

• Must be able to maintain confidentiality of all sensitive information and

share with only those that are required.

• Maintains good rapport with all departments.

• Comfortable and productive in a fast-paced work environment.

• Manages multiple projects with minimal supervision.

• Understands the importance of the position for the success of the business.

• Strong desire to learn and seek out new projects as time arises.

• Self-starter

Job Type: Full-time

Pay: $48,733.00 - $51,917.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• ENGLISH (Required)

Ability to Commute:

• Stacy, MN 55079 (Required)

Ability to Relocate:

• Stacy, MN 55079: Relocate before starting work (Required)

Work Location: In person

Salary : $48,733 - $51,917