Adminstrative Assistant

Job description

Job Title: Administrative Assistant

Education Requirements: High School Diploma or equivalent

Experience: 3 years clerical experience

Will report to: General Manager

This is a full-time permanent position with working hours of M-F 8:00am-4:30 pm. The pay range is starting at $18/hr and up DOE.

Required Education and Experience
High school Diploma or GED, combined with three (3) years of experience working in an office setting.

Job Description: The Administrative Assistant under minimal supervision, will be responsible for performing advanced, diversified duties and a variety of administrative and clerical duties to support office operations. This role includes multitasking to keep multiple departments running efficiently. Computer skills including Excel, Outlook and Word is a must. Other supporting roles include, but are not limited to:

• Answer the central phone line and direct incoming calls to appropriate personnel and taking messages and answering voicemails daily.
• Handle the logistics of customers, contractors, and guest site visits.
• Organize, schedule, support meetings and luncheons.
• Keeping office files in detailed order, up to date and archived.
• Create and refresh owners’ calendar and vacation schedule.
• Keep Employee roster and phone list current and published at key posting stations.
• Manage new hire and onboarding/offboarding process; including coordinating and scheduling interviews, assisting with pre-employment screening follow-up, processing of personnel change forms, communicating new hire status and expected start dates.
• Maintain office cleaning supplies through approved vendors with manager or purchaser
• Maintain office copiers, including contracts, repairs and replacement.
• Check and distribute mail daily.
• Submit and track weekly time sheets for payroll.
• Organize and maintain office supply inventory and making sure supply is full on a regular basis.
• Special projects and duties as assigned by Owner, General Manager, and Accounting Manager.
• Other duties as assigned as needed
• Candidates should have the following:
• Willingness to work in office setting.
• Punctuality and dependability as office support.
• Ability to work in a fast-paced environment.
• The ability to communicate well with others both orally and in writing.
• The ability to pay close attention to detail and work independently.
• Discretion while handling confidential information involving HR communications.
• The ability to plan and organize multiple responsibilities simultaneously and prioritize requirements while managing available resources.
• Ability to make travel reservations for Owner and Managers.
• Must be able to handle a dynamic environment with a wide range of responsibilities.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18 - $21