What are the responsibilities and job description for the Medical Records Specialist position at Hiatt Law Group, PLLC?
Records Specialist – Asbestos & Personal-Injury
Hiatt Law Group is seeking an individual to join our team as a Records Specialist in our asbestos practice area. This is an opportunity to become part of a nationally recognized and leading asbestos law firm well known for its dedication to justice for all clients and specialized expertise in asbestos representation. Here, you will enjoy a supportive and collaborative work environment, that fosters professional development and growth.
A Records Specialist at Hiatt Law Group is responsible for managing and organizing all medical records and related documents for ongoing personal injury cases, particularly asbestos-related injuries. This role involves ordering and following up on medical, radiology, other records, verifying and maintaining accurate records in the case management system. The Records Specialist will also handle OCR and redaction of client records, ensuring they are prepared for Case Managers and Paralegals. Additionally, the role requires managing a large caseload, meeting deadlines, and maintaining effective communication with medical providers and clients.
Our Record Specialist will be responsible for:
- Order medical records, billing records, radiology imaging, etc. with & without affidavit;
- Follow up on pending records bi-weekly, pay invoices and schedule couriers;
- Upload/Save all records received to our server and software as they arrive;
- OCR and redact clients' records for Case Manager and Paralegals to use;
- Provide reports on progress of all record requests and updates weekly;
- Effectively manage a large case load, e-mails, a checklist and deadlines
Qualified Candidates will have:
- Minimum of 3 years of experience as a legal assistant or paralegal.
- Experience in legal case management; prior work with a focus on asbestos and asbestos bankruptcy cases is highly valued.
- Proficiency in Microsoft Office Suite, Adobe Acrobat, and e-signature software.
- Proficiency and experience in CRM systems, with a deep understanding of their role in enhancing client communication, data management, and workflow optimization.
- Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively.
- Strong interpersonal skills and conversational ability with clients, team members, co-counsel, experts, and other outside vendors.
- High attention to detail and accuracy, with the ability to maintain confidentiality and handle sensitive information with discretion.
Our Legal Assistant will have the following Competencies:
- Decision Making – Is aware of issues and asks questions when issues arise; completes day-to-day tasks in team; works within a team and its leaders through daily decisions.
- Communication – Effectively communicates through written and verbal forms; shares information when asked and understands the appropriate level of confidentiality with client and firm data.
- Continuous Learning – Attends required training and accepts planned change willingly. Ready to accept leadership from mentors and to grow professionally.
- Teamwork – Works as a member of teams and understands the goals of the team; understands that team members' needs, ideas and solutions vary.
- Alignment to Values – Is aware of the Firm's values and consistently demonstrates them; has a deep understanding of one's own core functions.
To apply – please send a cover letter, resume, and references to bradley@hiattlawgroup.com.
For further inquiries, please email bradley@hiattlawgroup.com.
