Human Resources Coordinator

Position Overview 

The Human Resources Coordinator is responsible for performing administrative and clerical tasks within an HR department, including managing employee records, assisting with recruitment, onboarding new hires, administering benefits, coordinating training programs along with the training coordinator, handling employee inquiries, and ensuring compliance with employment laws, essentially acting as the first point of contact for staff regarding HR matters.

The Human Resources Coordinator will also provide support to employees through technology assistance and wellness. This role works closely with the Human Resources Director to ensure efficient daily operations and field department-related questions.  

Essential Job Functions

1. Recruitment and onboarding

• Attends a variety of recruitment activities such as career fairs, community events, and online job boards.

• Initiates and conducts outreach to regional high schools, colleges, and various adult educational programs.

• Organizes and implements Hiawatha Homes educational presentations and tours to various community and/or educational groups.

• Actively seeks out new and innovative recruitment opportunities.

• Advertises and promotes open positions internally and/or externally, as deemed appropriate by the management team.

• Works with the HR Director and Director of Development and Communications to update the organization's website and social media posts regarding employment information.

• Maintains an up-to-date list of open positions within the agency.

• Conducts applicant screening, reference checks, and routes applications to appropriate Coordinator/s and/or Manager/s

• Collaborates with the HR and Leadership Team to conduct interviews.

• Sends correspondence to applicants who are not being offered a position.

• Complete DHS background studies for employees upon hire and as needed. 

• Maintain and prepare employee background study database for relicensing purposes.

• Conducts fingerprinting studies for employees upon hire and as needed and for volunteers.

• Completes exit interviews for HH, as assigned by HR Director.

2. Employee Benefits Administration:

• Tracks and identifies benefit-eligible employees.

• Provides new and ongoing employees with information regarding available benefits, assists in benefit enrollment, and provides ongoing benefit education.

• Assists employees with submitting benefits claims, handling qualifying events, and updating their information for benefit purposes.

• Collaborates with Payroll Specialist to ensure timely collection of insurance premiums for employees on LOA’s, furloughs, FMLA, etc.

• Processes and manages COBRA/continuation offers for terminated employees, as necessary. Acts as primary liaison with 3rd Party COBRA/Continuation Administration vendor.

• Ensures continued compliance with the Affordable Care Act (ACA) and Section Code 125 as it pertains to benefit administration and policy implementation.

• Maintains good working relationships with Hiawatha’s benefit brokers and vendors; contacting the appropriate person(s), as needed.

• Ensures employee communications regarding benefit options are current and compliant to legal requirements (Employee Benefit's Summary, SPD distribution, etc.)

• Processes billing for EAP based on monthly employee censuses.

• Manages internal wellness programs, such as Healthy Hiawatha and gym membership reimbursement programs; collects submissions, tracks participation, distribute rewards.

• Promotes additional benefits and other wellness efforts, community partnerships, etc.

3. Leave of Absences.

• Ensures appropriate applicability for FMLA and non-FMLA. 

• Handles and completes all required Federal documentation (i.e. sending appropriate confirmation letters to employees, collecting clearance letters when employees return from leave, following up with employees to ensure return from LOA, etc.)

• Coordinates with employee and Business Office regarding benefit premiums (when applicable)

4. Worker’s Compensation

• Serves as the primary contact for all work-related injuries.

• Maintains partnership with Worker’s Compensation vendor, which includes responding timely to case communications and following up as needed.

• Completes annual Federal OSHA report summary.

• Coordinates with employee and Business Office regarding benefit premiums (when applicable)

5. Employee Records Management:

• Maintains appropriate documentation and log of all FMLA cases.

• Maintains appropriate folders and log of all cases using Federal forms.

• Maintains accurate employee documentation, including personal information, employment documents, performance evaluations, and training records.

6. Complete other work duties as assigned.

• Collaborate with HR team to ensure efficient daily operations and field department-related questions. 

• Other duties as assigned by Human Resource Director.

Minimum Job Requirements

• Possess an Associate’s Degree and three (3) years of Human Resources experience in the field, or Bachelor’s Degree and one (1) year of Human Resources experience in the field; will also take 5 years of relevant Human Resources experience into consideration, in-lieu of education

• Has the ability to communicate with others in person, in writing, or on the telephone, including the capability to communicate with all levels of personnel and the general public

• Exhibit strong organizational skills

• Show substantial knowledge of disability services and MN State requirements

• Demonstrate strong presentation and speaking skills

• Possess a working knowledge of federal and state laws regarding recruitment, staffing, Affirmative Action, and Human Resource policies

• Demonstrate the ability to multi-task, prioritize, and organize work; which ensures timely completion and follow-through

• Exhibits proficiency with technology and software such as Microsoft Office programs such as Microsoft Word, Excel, and Access

• Successfully pass a State of Minnesota background check Possesses a valid driver’s license and satisfactory motor vehicle record.

• Able to provide proof of employment eligibility and proof of being free from tuberculosis upon hire.

Working Conditions

Monday-Friday standard business hours

Full-time: 40 hours/week

Non - Exempt; starting wage $23/hr

$500 sign-on bonus paid after 6 months

Located in Rochester, MN

As an employee, you will have the opportunity to receive the following benefits:

• Paid job training
• Shift differentials
• Paid time off
• Employer-paid retirement plan
• Health, Dental, and vision insurance