What are the responsibilities and job description for the Program Administrative Assistant position at Hickok Center for Brain Injury?
JOB DESCRIPTION
TITLE: Program Administrative Assistant (Structured Day & Evening Programs)
REPORTS TO: Director of Day Services, Management Team, and /or CEO
EMPLOYMENT STATUS: Full time (37.5 hours) Non-Exempt
MAIN FUNCTION: Performs diversified support for the Director of Day Services. Assists in programmatic administrative tasks effectively and with attention to detail. Primary duties include but are not limited to managing reception duties, providing administrative support, purchasing, database management, and other duties, as assigned.
QUALIFICATIONS: Associate’s degree in business, secretarial science or related discipline; plus two years’ experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role. Knowledge of traumatic and acquired brain injuries preferred.
DUTIES AND RESPONSIBILITIES:
-Must have proficiency in Microsoft Office (Word, Excel, etc.) & other basic computer skills. Must have strong communication skills and be proficient in English language, both written and verbal.
-Assists with filing, monitoring and organization of program files to meet agency standards and regulations and any NY State and Federal regulations.
-Assists with all necessary program filing. faxing, copying, shredding, sorting, purging, and scanning activities.
-Assists with developing and maintaining tracking databases through spreadsheets, word, and other software while developing a streamline process.
-Assists to prepare, review, update and correct program and agency related documentation.
-Contact outside parties, when necessary and applicable to job duties.
-Perform reception activities including but not limited to answering incoming telephone calls and forwarding calls to the appropriate individuals.
-Tracking, inventory, and ordering of agency and program supplies.
-Performs other duties upon the request of the Director of Day Services, Management Team, and/or CEO.
-Protects confidentiality as per Agency Policy and State and Federal guidelines.
-I understand that I will comply with all regulatory and agency requirements, policies and procedures which include but are not limited to the Personnel, Program and Compliance Policy Manuals, Federal, State and local mandates.
Additional Requirements:
An acceptable NY State Driver’s License
An acceptable Criminal Record check
Acceptable documentation of PPD test
Acceptable documentation of Health Status
Educational & Employment verifications
Proof of vaccination records as needed to perform job duties or meet regulatory requirement.
Completion of Hickok Center Orientation and Service Specific Training
Bloodborne Pathogens Certification
Flexible Schedule
PHYSICAL REQUIREMENTS:
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Employee is required to frequently use and move housekeeping supplies weighing up to 20lbs and other adaptive equipment that may have variable weight such as wheelchairs, walkers, etc. Vision abilities required by this job include close vision.
Applicants for this position acknowledge their ability and willingness to carry out all duties outlined in this job description and understand that they will comply with all regulatory and agency requirements, policies and procedures which include but are not limited to the Personnel, Program and Compliance Policy Manuals, Federal, State and local mandates.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Expected hours: 37.5 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Rochester, NY 14623 (Required)
Ability to Relocate:
- Rochester, NY 14623: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $23