What are the responsibilities and job description for the Accounts Payable & Invoicing Specialist position at Hiebing?
If you’re looking for a full-service agency that’s shaking up the marketing landscape and creating momentum– you’re in the right place. At Hiebing, we’re a passionate, full-service crew fueled by curiosity, dedicated to doing great work and good deeds. Collaboration is second nature for our teams in both Madison and Austin. They work together to craft meaningful stories for brands we love and pro bono causes we believe in across the country. We believe in the power of our “We Before Me” credo, where the team always has your back and your voice is amplified by others building on your great ideas with a “Yes And”. Think you’d thrive here? Come join the vibe!
Hiebing is seeking an Invoicing and Accounts Payable Specialist to support the Accounting & Finance team. This position will assist in accounting and administrative responsibilities. This is a fantastic opportunity to join our fast-paced agency and experience firsthand the “We Before Me” team environment!
Key Responsibilities:
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Hiebing is seeking an Invoicing and Accounts Payable Specialist to support the Accounting & Finance team. This position will assist in accounting and administrative responsibilities. This is a fantastic opportunity to join our fast-paced agency and experience firsthand the “We Before Me” team environment!
Key Responsibilities:
- Provides timely and accurate entry of:
- Client Invoicing
- Accounts Payables
- Purchase Orders
- Intern & Freelancer timesheets
- Vendor records and W-9’s
- Client records
- Corporate credit card expenses
- Employee expense reports
- Postage, printer and cafeteria expenses
- Prepares monthly and annual sales & use tax returns
- Prepares and files 1099 tax forms
- Tracks and reconciles petty cash
- Runs, reviews and interprets reports as requested
- Assists employees, vendors and clients in answering questions related to accounts, procedures and services
- Prepares and sends receipts for clients
- Opens and reviews jobs to verify sales class, job type and sales tax settings are correct
- Monitors A/R and resolves duplicate, delinquent and over-payments
- Completes and maintains credit applications
- Maintains files and documentation in accordance with company policy and accepted accounting practices
- All other duties as assigned
- Associate or bachelor’s degree, with an emphasis in accounting, preferred
- At least 2 years of professional experience with general accounting. In the absence of a degree, at least 4 years of professional experience required
- Intermediate spreadsheet skills
- Ability to manage data entry with timeliness, decisiveness, and attention to details while prioritizing competing demands
- Ability to handle multiple priorities/tasks and consistently meet deadlines
- Works well under pressure and in a fast-paced environment
- An ability to effectively communicate verbally and in writing across functional areas
- Ability to work hybrid in an open-office environment
- Ability to work in the United States without sponsorship now or in the future
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