Middle School Clerk: 35 hours per week – Full-time (52 week full-Year)

TITLE: Middle School Clerk: 35 hours per week – Full-time (52 week full-Year)

SALARY: Schedule B AFSCME Clerical Pay Scale $30.24 per hour Fiscal Year 2025

DEPARTMENT: Higgins Middle School

REPORTS TO: Higgins Middle School Principal HOURS: TBD (Hours determined by the School Principal)

Start Date: June 9, 2025 (This date includes 2 week of training with the current Clerk)

POSITION DESCRIPTION Position is responsible for providing administrative and clerical support to the Principal, Assistant Principal and Teachers, as well as providing support for students, parents, internal and external customers.

ESSENTIAL FUNCTIONS The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

? Fluent (listening, speaking, reading and writing) in both English and Spanish or Portuguese preferred.

? Serve as point of contact for calls and visits to school, providing extensive amounts of information;

? Greet and register all visitors;

? Answer phones, provide information, direct calls to appropriate staff, take messages;

? Processes maintenance tickets and requests to custodial staff;

? Receive requests for and schedules building use;

? Serve as liaison to Central Student Registration and may enter data into student record database;

? Assist Principal, Assistant Principal and teachers in special projects;

? Maintains individual calendars for supervisors and monthly school calendar;

? Process payroll;

? Gather and enter attendance and contact families if student has not arrived and no call was received indicating absence;

? Maintains office supplies and copiers;

? Input schedules for new students, maintain grades and prints report cards;

? Prepares, processes and distribute extensive amounts of communication to parents, including report cards, honor rolls and other notices;

? Collect fees and maintain records of student activities accounts;

? Generates reports on a variety of subjects including, attendance, registrations, withdrawals;

? Prepares state reports including as end of year report;

? Support incoming students by notifying of guidance counselors deans and homeroom teachers;

? Arrange for teacher coverage for meetings;

? Processes purchase orders, orders supplies and education materials;

? Coordinate events such as academic award ceremony and graduation;

? May serve as point of contact for parent teacher organization volunteers;

? Performs other related duties as required.

EDUCATION AND EXPERIENCE High School diploma or equivalent, and 1 to 3 years of related experience; or any equivalent combination of education, training and experience.

The Peabody School Committee reaffirms its policy of nondiscrimination related to race, religion, color, age, gender identity, national origin, sexual orientation, homelessness or handicap in all matters involved in procuring, employing, promoting, transferring or terminating the employment of personnel. In similar manner, it reaffirms its policy against discrimination related to race, religion, gender, sexual orientation, national origin or handicap in the admission, instruction, counseling or dismissal of students regarding any courses or programs offered by the Public Schools and indicates its desire that each student be provided educational opportunities consistent with his/her aspirations and abilities .The Committee further indicates its acceptance of all federal and state laws and regulations dealing with the civil rights of parents, students and employees of the School Department.

Salary : $30