What are the responsibilities and job description for the Office Administrator & Bookkeeper position at High Caliber Organics Inc?
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Job Overview:
We are seeking a highly organized and detail-oriented Office Administrator & Bookkeeper to oversee financial transactions and administrative operations for High Caliber Organics, Inc. This role combines bookkeeping responsibilities with office administration to ensure efficient and accurate financial record-keeping while maintaining smooth day-to-day business operations. The ideal candidate is a proactive problem solver with strong communication and organizational skills.
We are seeking a highly organized and detail-oriented Office Administrator & Bookkeeper to oversee financial transactions and administrative operations for High Caliber Organics, Inc. This role combines bookkeeping responsibilities with office administration to ensure efficient and accurate financial record-keeping while maintaining smooth day-to-day business operations. The ideal candidate is a proactive problem solver with strong communication and organizational skills.
Key Responsibilities:
Bookkeeping:
- Manage accounts receivable, including posting payments, verifying transactions, reconciling ledgers, and processing invoices.
- Handle accounts payable by preparing bills, processing payments, verifying purchase orders, and managing vendor relations.
- Maintain accurate and up-to-date financial records in QuickBooks, ensuring compliance with internal policies.
- Conduct monthly audits to verify financial accuracy and ensure timely reconciliation of accounts.
- Generate financial reports, including department profit and loss (PNL) statements and budget updates for management.
- Assist in tax calculations, including quarterly City, County, and State taxes and annual Federal taxes.
- Collaborate with external accountants to ensure proper financial reporting and compliance.
- Monitor trends in financial transactions and suggest improvements for efficiency.
- Work with collections companies/attorneys for payment mediation when necessary.
Office Administration:
- Oversee daily office operations, including phone and email correspondence.
- Maintain company records, databases, and filing systems.
- Coordinate meetings, appointments, and company events.
- Monitor office supply inventory and place orders as needed.
- Handle incoming and outgoing mail and packages.
- Prepare internal memos, reports, and presentations as required.
- Ensure a well-organized and efficient office environment that supports company operations.
- Manage office traffic, including letting visitors in through the gate, buzzing them in, having them sign in, and directing them to the proper department with a visitor pass.
Qualifications:
- Proven experience as a Bookkeeper, Office Administrator, or in a similar role.
- Strong knowledge of QuickBooks and basic accounting principles.
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High attention to detail and accuracy in financial and administrative tasks.
- Ability to handle sensitive information with confidentiality and professionalism.
- Strong problem-solving and decision-making skills.
- Ability to work independently and collaboratively in a fast-paced environment.
Education & Experience:
- High school diploma or equivalent (additional qualifications in accounting or office administration are a plus).
- Experience with bookkeeping and office management software.
Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance plans.
- Paid time off and holidays.
- A collaborative and inclusive work environment.
Join our team and contribute to the financial and operational success of High Caliber Organics, Inc.! If you are an organized professional with a passion for bookkeeping and administration, we encourage you to apply.
Salary : $21
