HGLAI Operations Admin Lead

Job Title : Operations & Admin Lead

Location : Remote

Employment Type : PartTime

About Us

Orcaru is on a mission to revolutionize content creation by blending human expertise with AI innovation. Our platform transforms firsthand inputs like webinars interviews and voice memos into polished longform content and engaging social posts with minimal friction.

We empower businesses to scale authentic content creation through AIdriven personalization deep contextual training and streamlined workflows. As a fastgrowing dynamic team were building cuttingedge AI solutions that help brands stay top of mind drive engagement and foster meaningful connections effortlessly.

Role Overview

We are seeking a highly organized and detailoriented Operations / Admin Lead to join our startup team. As the Operations Lead you will be responsible for managing projects ensuring communication across the executive team and team members and bringing organization and clarity to projects that are not yet fully defined. You will need to be a strong communicator able to multitask and have a deep understanding of project management.

Key Responsibilities

• Project Management :

Oversee crossfunctional projects coordinating timelines resources and deliverables.

Track progress identify bottlenecks and ensure teams stay aligned on priorities.

Provide QA for new features and report any bugs / issues to Dev team.

Regularly communicate with prospective and active clients to ensure all needs are being met and products / services are delivered on time.

Make sure the sales pipeline is up to date.

Manage calendars and scheduling for the executive team.

Onboard new contractors making sure they fill out all necessary paperwork and that they are set up with accounting to receive payments.

Make sure contractors are set up in all systems including Hubstaff Asana and any other relevant programs.

Make sure all business licenses are up to date and all yearly and quarterly taxes are filled.

Implement and refine operational processes to support rapid business growth and product development cycles.

Identify inefficiencies and drive continuous improvement initiatives.

Qualifications

2 years of experience in operations project management or related rolesideally in a startup or tech environment.

Understanding of basic AI / ML concepts

Highly proficient with spreadsheets and operational tools (Asana Notion Google Drive Etc)

Demonstrated ability to manage complex projects with multiple stakeholders.

Familiarity with Agile Scrum or Kanban methodologies is a plus.

Excellent written and verbal communication skills; adept at sharing insights with both technical and nontechnical audiences.

Proven ability to lead and influence teams without direct authority.

Thrives in a fastpaced evolving environment with a willingness to pivot and iterate as needed.

Works well crossfunctionally fostering strong relationships across the organization.

What We Offer

Competitive Salary & Equity : We value your contributions and provide a stake in the companys success.

Flexible Work Environment : Remote flexible schedules.

Professional Growth : Opportunities to take on greater responsibility and shape an emerging AI companys operational strategies.

CuttingEdge Technology & Impactful Work : Collaborate on solutions that transform industries.

How to Apply

If youre excited about running operations at an AI startup and meet the qualifications listed above wed love to hear from you. Please fill out the application here or send your resume and a brief cover letter explaining why youre a great fit to

Join us at OrcaruAI and be part of a team thats transforming the way the world harnesses AI. We look forward to meeting you!

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Job Title : Operations Manager

Location : Remote

Employment Type : PartTime

About Us

Orcaru is on a mission to revolutionize content creation by blending human expertise with AI innovation. Our platform transforms firsthand inputs like webinars interviews and voice memos into polished longform content and engaging social posts with minimal friction.

We empower businesses to scale authentic content creation through AIdriven personalization deep contextual training and streamlined workflows. As a fastgrowing dynamic team were building cuttingedge AI solutions that help brands stay top of mind drive engagement and foster meaningful connections effortlessly.

Role Overview

As the Operations Manager you will be the backbone of our daily operations. Youll work closely with crossfunctional teamsincluding Product Data Science Engineering Sales and Leadershipto streamline processes optimize resource allocation and ensure our projects stay on track. If you thrive in a fastpaced environment and want to help shape the operational strategies of a highgrowth AI startup this role is for you.

Key Responsibilities

Design implement and refine operational processes to support rapid business growth and product development cycles.

Identify inefficiencies and drive continuous improvement initiatives.

Oversee crossfunctional projects coordinating timelines resources and deliverables.

Track progress identify bottlenecks and ensure teams stay aligned on priorities.

Collaborate with finance to set and manage operational budgets.

Monitor spending across departments and recommend costsaving opportunities.

Ensure the organizations AI solutions meet relevant regulatory and data privacy requirements (GDPR CCPA etc.).

Implement best practices in security data handling and ethical AI usage.

Evaluate select and manage thirdparty vendors for services such as cloud infrastructure data labeling and software tools.

Negotiate contracts and servicelevel agreements to optimize costs and quality.

Collaborate with HR to drive recruitment onboarding and professional development strategies.

Foster a positive workplace culture that emphasizes transparency collaboration and innovation.

Track analyze and report operational KPIs to stakeholders.

Use datadriven insights to guide strategic decisionmaking.

Qualifications

2 years of experience in operations project management or related rolesideally in a startup or tech environment.

Understanding of basic AI / ML concepts data privacy regulations and cloud infrastructure services (AWS GCP or Azure).

Ability to communicate effectively with technical teams.

Demonstrated ability to manage complex projects with multiple stakeholders.

Familiarity with Agile Scrum or Kanban methodologies is a plus.

Highly proficient with spreadsheets operational analytics tools or BI dashboards (e.g. Tableau Power BI).

Comfortable analyzing data to drive decisionmaking.

Excellent written and verbal communication skills; adept at sharing insights with both technical and nontechnical audiences.

Proven ability to lead and influence teams without direct authority.

Thrives in a fastpaced evolving environment with a willingness to pivot and iterate as needed.

Works well crossfunctionally fostering strong relationships across the organization.

What We Offer

Competitive Salary & Equity : We value your contributions and provide a stake in the companys success.

Benefits & Perks : Health insurance retirement plans wellness stipends etc.

Flexible Work Environment : Remote / hybrid options flexible schedules etc.

Professional Growth : Opportunities to take on greater responsibility and shape an emerging AI companys operational strategies.

CuttingEdge Technology & Impactful Work : Collaborate with top AI talent on solutions that transform industries.

How to Apply

If youre excited about shaping operations at an AI startup and meet the qualifications listed above wed love to hear from you. Please send your resume and a brief cover letter explaining why youre a great fit to

Join us at OrcaruAI and be part of a team thats transforming the way the world harnesses AI. We look forward to meeting you!

Key Skills

Data Entry,Adobe Acrobat,AS400,EDI,Microsoft Outlook,Cloud Architecture,Microsoft Excel,Quick Books,Administrative Experience,Order Fulfillment,Project Implementation,Sales Support

Experience : years

Vacancy : 1