What are the responsibilities and job description for the Billing Assistant position at High Light Electric?
Job Description
Job Description
Salary : $41,500 to $44,000 per year
Join Our Team as a Billing Assistant : Fostering Growth, Culture, and Success!
Are you an experienced leader in the construction industry, ready to take on a pivotal role in a dynamic organization? We're actively seeking a Billing Assistant to join our team and be part of an exciting journey towards redefining industry standards.
Who We Are :
High Light Electric, Inc. is a family-owned and minority-led company that has earned its reputation for excellence in the construction industry. As a leading construction company known for delivering high-quality projects in the public works sectors, we are committed to excellence, teamwork, and continuous improvement. With a deep commitment to innovation, quality, and fostering a culture of growth, we are on a mission to become the largest Latino-owned construction company in the United States targeting 50% growth within the next 3-5 years. At HLE, we challenge stereotypes, drive innovation, and cultivate a culture of excellence. We believe the job is not done until it's done. Our culture encourages talent development, internal promotions, and provides a thriving workplace where every employee has an opportunity to succeed. With the right people, we are confident in achieving our ambitious growth goals while maintaining our commitment to quality and excellence. We are seeking to expand our presence from California to new markets throughout the United States that align with our core business. We are looking for our next ROCK STAR !
What We Do Here at HLE :
Over almost 30 years, we have worked in the public works sector. More precisely in highway work. Our area of concentration includes sign lighting, freeway lighting, street lighting, traffic signals, ramp metering systems. Any electrical components that are related to that scope of work fall under our specialty. Our projects physical footprint spans from our Southern California offices throughout California to its Northern Border.
Job Title : Billing Assistant
Department : Accounts Receivable
Classification : Non-Exempt
Pay Range : $41,500.00 per year to $44,000.00 per year
Reports to : Accounts Receivable Team Lead
Job Summary :
The Billing Specialist is responsible for creating and submitting invoices and bills to our clients for services or work carried out on a contract or project. This includes ensuring the accuracy and efficiency of all invoices related to the activities performed. The role involves identifying, documenting, and calculating the costs of the work, processing invoices, updating customer account information, preparing reports, and resolving billing inquiries in a timely and transparent manner.
This position is crucial to maintaining the companys financial stability by ensuring revenues are collected promptly and effectively. It requires organizational skills, attention to detail, and excellent customer service to maintain productive and professional relationships with clients. The role also demands adaptability, cultural competence, and high ethical standards to collaborate effectively in diverse environments.
Duties & Responsibilities :
- Review and monitor daily company email correspondence.
- Maintain constant and effective communication with clients, including contractors and subcontractors.
- Inform Project Managers and other stakeholders of the billing status via email and team meetings.
- Process minimum 8 to 10 Time and Material invoices daily using Nice Touch software, ensuring accuracy in job billing.
- Manage accounts and balances, identifying and resolving billing discrepancies.
- Proactively follow up with owners and contractors to ensure timely receipt and payment of invoices.
- Maintain detailed and up-to-date records in the Viewpoint Vista accounting system to ensure accurate financial reporting.
- Generate periodic reports using Excel and / or Power BI to inform management of the Time and Material billing status.
- Conduct audits in Vista, Teams, and ClickUp to ensure the integrity and accuracy of accounting information.
- Assist with account reconciliations and other requested financial documents.
- Participate in recurring meetings with management and clients to discuss Time and Material billing and account status.
- Maintain assertive communication with the Accounts Receivable Team Leader and departments including Finance, Accounting, Pre-Construction, and Operations to ensure billing efficiency and timely payments.
- Address and professionally resolve any disputes or inquiries related to additional invoices.
- Support in preparing reports, reconciliations, and other documents requested by the accounting department supervisor.
Competencies :
Communication
Learning Orientation
Planning
Education and Experience :
Physical Requirements :
EEO Statement :
HLE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.
Other duties :
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits :
HLE is committed to providing you with the resources and support you need to maintain your health and well-being. We offer a comprehensive benefit package that includes :
Holiday Pay
Vacation
Sick Time
Medical
Dental
Vision
Company Paid Life Insurance
401k plan
Interview Process :
We will conduct 2-3 interviews, possibly including an in-person session. We are committed to finding the right person to uphold and elevate the legacy established over 25 years. This process demands patience and thoroughness. If you lack patience, PLEASE DO NOT APPLY!
If you're ready to challenge stereotypes, ignite innovation, we want you on our team. Join us in making a difference and shaping the future of HLE. We are dedicated to a rigorous and conscientious hiring process to ensure alignment with our core principles and values. Let's redefine what's possible together.
Salary : $41,500 - $44,000
