What are the responsibilities and job description for the Office Assistant position at High Performance Academy, LLC?
At High Performance Academy (HPA), we believe in the power of growth, both on and off the field. Our mission is to help individuals unlock their full potential, and we’re on a journey to positively impact 1 million youth by 2030 through our Pathways Programs, Camps, and Indoor Sports Center. Our goal? To create an inspiring, dynamic, and fun environment that helps every participant thrive, while fostering a sense of community, excitement, and personal achievement. We’re not just a workplace; we’re a vibrant family that believes in teamwork, growth, and having fun while achieving great things together. When you’re part of HPA, you’re joining a culture that celebrates learning, development, and making a real difference. Ready to be part of something bigger? Let’s grow, together.
Description
About the Position
We are searching for an enthusiastic, organized, and dynamic Office Assistant who’s eager to dive in and support our passionate HPA team. You’ll be at the heart of HPA’s operations, working directly with the Director of People and providing critical support to multiple departments, including the C-Suite, HR, Growth/Sales, Marketing, Accounting, and Operations.
This is a full-time, hourly role where every day will bring something new. From greeting visitors with a friendly smile to helping keep our headquarters energized and organized, you’ll be the glue that keeps things running smoothly. You’ll need to be adaptable, proactive, and ready to thrive in a fast-paced environment while maintaining a high level of professionalism.
What You’ll Do
As our Office Administrative Assistant, you’ll play an essential role in making sure our daily operations flow seamlessly. Your day-to-day tasks will vary, but here’s a sneak peek at some of the exciting challenges you’ll take on:
️ Office Operations
- Welcome Visitors with Energy & Enthusiasm: Be the first friendly face our guests and staff meet, creating a welcoming, positive environment.
- Maintain an Organized, Inviting Office Space: Keep the reception area and office organized, neat, and stocked with everything our team needs to succeed.
- Provide Stellar Administrative Support: Answer phone calls, respond to emails, direct inquiries, prepare reports, and assist in organizing meetings—no task is too big or small!
- Master of Supplies: Keep track of office supplies and ensure everything is ready for the team’s success.
- Be the Tech Guru: Assist with basic office technology setup and troubleshooting, ensuring everyone is set up for success.
- Handle Mail & Deliveries: Manage incoming and outgoing mail and packages, making sure everything reaches its destination quickly and efficiently.
- Coordinate Meetings & Events: Help organize meeting rooms, coordinate catering, and support in the execution of exciting team events and company initiatives.
- Prepare Documents: Assist with drafting, proofreading, and organizing documents, ensuring that everything is polished and professional.
- Support Facilities Management: Help maintain the office space by coordinating with vendors and ensuring compliance with safety regulations.
Team & Leadership Support
- ️ Support Executive Teams: Assist with scheduling, travel arrangements, and meeting coordination across departments.
- Help Organize Events: Contribute to planning and executing both internal and community events that inspire and connect us as a team.
- Assist with Accounting Tasks: Help with credit card reconciliation, purchase orders, and other essential financial tasks.
Operational Excellence & Culture
- ✨ Uphold HPA’s High Standards: Ensure all office operations reflect our commitment to excellence.
- Foster a Collaborative, Fun Environment: Help maintain an energetic, inclusive, and positive workplace where every team member feels valued and motivated.
- Represent HPA with Pride: Act as an enthusiastic ambassador for HPA at internal events, meetings, and in the community.
Living Our Values
At HPA, we’re passionate about our core values—Integrity, Caring, Driven, Resourceful, and Team Player—and we’re looking for someone who embodies them daily. Whether you’re helping with office logistics or supporting community events, you’ll play a key part in building a culture that celebrates growth, collaboration, and making a lasting impact.
What You Bring to the Table
- Organizational Mastery: You can juggle multiple tasks and priorities without breaking a sweat.
- A Friendly, Approachable Demeanor: Your positive attitude and communication skills help you make a great first impression on everyone you meet.
- Proactive & Adaptable: You anticipate needs, adapt quickly to changes, and thrive when taking on new challenges.
- Team-Oriented: You’re excited to collaborate, share ideas, and help the entire team succeed.
- Tech-Savvy: You’re comfortable with the latest office technologies and eager to learn new tools as they evolve.
- Passion for Growth: You’re driven by a desire to help others grow and succeed, whether it’s through administrative tasks, event planning, or supporting our mission.
Our Ideal Candidate
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- ️ Friendly & Professional: You can balance being approachable with professionalism.
- ✍️ Strong Communication: Your written and verbal communication skills are top-notch.
- Experience: 1–2 years of office support or administrative experience is preferred (internships or part-time roles count!).
- Tech Enthusiast: You’re comfortable with Microsoft Office and Google Workspace, and you’re ready to dive deeper into new tools.
- Team Player: You’re motivated by being part of a team that works hard and celebrates each other’s success.
- Growth-Oriented: You’re excited about developing both personally and professionally in an environment that supports your growth.
Experience & Qualifications
- 1-2 years of administrative or office support experience preferred (internships or part-time roles are great!).
- High school diploma required; associate’s degree preferred.
- Proficient in Microsoft Office Suite and general office equipment.
- Excellent organizational skills and time management abilities.
- Strong written and verbal communication skills with a professional demeanor.
- Detail-oriented with the ability to complete tasks accurately and efficiently.
- Customer service-oriented with a friendly, helpful attitude.
- Ability to maintain confidentiality and discretion when handling sensitive information.
- Comfortable working independently and collaboratively in a fast-paced environment.
Compensation & Benefits
- Salary: $18-$22 per hour based on experience.
- Comprehensive Benefits: Medical, dental, vision insurance, paid time off, holidays, sick leave, 401(k), and more.
- Professional Development: Access to training and career development opportunities.
- Employee Perks: Discounts on camps, leagues, and employee recognition rewards.
- Work-Life Balance: Full-time, 40 hours per week, with occasional overtime required to meet business needs.
Why HPA?
At HPA, we don’t just fill roles—we create opportunities for passionate individuals to thrive and grow alongside us. If you’re excited about making an impact, working with a supportive and dynamic team, and having fun along the way, HPA is where you belong. Together, we’ll help shape the future and build a brighter tomorrow for youth across the country.
Are you ready to bring your energy, passion, and skills to our team? We can’t wait to meet you! Apply today and be part of something truly special.
High Performance Academy is an Equal Opportunity Employer.
Salary
$18 - $22 per hour
Salary : $18 - $22
