What are the responsibilities and job description for the Advancement Data Specialist position at High Point University?
High Point University is seeking a Advancement Data Specialist in the Office of Institutional Advancement (IA). This is an entry level position that performs data maintenance of IA systems including changes, updates and cleanup, as well as data extraction for various list needs from the IA database, which is essential to the successful administration of fundraising efforts. This position also serves as a backup for other key Advancement Services functions, including gift processing and statistical reporting.
QUALIFICATIONS:
Education
- Undergraduate degree from an accredited college or university preferred.
Experience and Training
- A minimum of one to two years of experience with Raiser’s Edge, a comparable fundraising system, or a relational database is required;
- A minimum of one to two years of experience with data management, manipulation, or cleanup is required;
- Strong experience using Microsoft Office software is required.
Knowledge, Skills, Ability:
- Knowledge of system databases, data elements, and data management;
- Understanding of programming logic;
- Strong analytical skills;
- Proficiency in Microsoft Office computer applications (Word, Excel);
- Strong communication skills;
- Critical thinking abilities;
- Strong attention to detail;
- Ability to maintain confidentiality, utilize discretion and exercise good judgement.
ESSENTIAL FUNCTIONS:
- Performs ongoing data maintenance of the IA database, ensuring accuracy and integrity on biographical, demographical, and education information;
- Incorporates changes and updates including, but not limited to returned mail, iarecordupdates, obituary finder, white pages, alumni finder, etc.;
- Research ambiguous or incomplete updates to ensure constituent records are complete.
- Cleans up and validates data as directed, including special projects;
- Acquires data from primary or secondary data sources to incorporate changes or new data into the Raiser’s Edge database;
- Designs and creates queries/exports for data extraction and ad-hoc list pulling for mailing lists, contact lists, geographical constituent lists, etc.;
- Maintains and manages documentation regarding list criteria, obtaining appropriate approval before and after data extraction and sharing;
- Contributes to team effort by assisting with other Advancement Services work as needed, to include gift logging, gift or profile/account processing, event registration processing, scorecard processing, research, stewardship, etc.;
- Identifies and defines new process improvement opportunities;
- Assists in testing data as needed;
- Assists in documentation and policy/procedure writing as needed;
- Ensures accuracy of information by making revisions according to policies and procedures;
- Communicates routinely and effectively with the Data Analysis and Reporting Manager.
ACCOUNTABILITY:
- Ensures timely and accurate revisions to data, reporting, and processing.
CONTACT INFORMATION:
For more information about this position, please contact Rita Williams, Assistant Vice President for Advancement Services at
rwillia0@highpoint.edu
, or James Belk, Manager of Data Analysis and Reporting at jbelk@highpoint.edu
