What are the responsibilities and job description for the Personal / Executive Assistant position at High Risk Pregnancy Center of Arizona?
We are seeking a highly organized, proactive, and experienced Personal/Executive Assistant to support a busy physician in both healthcare and real estate business operations. This is a full-time 1099 contractor position ideal for someone who thrives in dynamic, fast-paced environments, with the ability to manage multiple priorities effectively.
Key Responsibilities:
- Provide comprehensive administrative and executive support to a physician-owner of a healthcare practice and real estate business.
- Manage daily schedules, coordinate meetings, appointments, and travel arrangements.
- Assist with documentation, file management, and correspondence for both healthcare and real estate operations.
- Serve as the primary point of contact for internal and external communications on behalf of the physician.
- Handle confidential and sensitive information with discretion.
- Oversee and execute real estate transactions, contracts, and property management tasks.
- Support in managing day-to-day healthcare practice operations, including liaising with patients, vendors, and team members.
- Perform other personal or professional tasks to facilitate the physician’s daily activities.
Qualifications:
- Proven experience as an executive or personal assistant in a healthcare or medical practice setting.
- Experience in real estate, including transaction management, contracts, or property management.
- Exceptional organizational, time management, and multitasking skills.
- Ability to work independently and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office, Google Workspace, and other administrative tools.
- Strong communication skills, both written and verbal.
- Detail-oriented, with the ability to handle complex scheduling and multiple projects simultaneously.
- Familiarity with healthcare and real estate compliance and regulations is a plus.
Position Type: Full-time, 1099 contractor. You will be responsible for managing your own taxes and benefits.
Location: Primarily in Phoenix, AZ, with occasional travel as needed.
Job Types: Full-time, Part-time
Pay: $20.00 - $22.50 per hour
Experience:
- Executive administrative support: 1 year (Required)
- Time management: 1 year (Preferred)
Ability to Commute:
- Phoenix, AZ (Preferred)
Ability to Relocate:
- Phoenix, AZ: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $23