Administrative Assistant - High School/SPED Scheduling

Pea Ridge Public Schools

Job Description

High School/Special Education Administrative Assistant 

Division:   Support Staff - Clerical

Contract Length:  205 Days

Reports To:  Building Principal/Director of Special Education

Evaluated By:  Building Principal

Emp.Category:   Classified

Pay Scale:  Secretary/Registrar 205

FLSA Exempt:  No

Job Summary:  Assists the building principal by performing secretarial duties, such as typing, bookkeeping, responding to telephone calls, maintaining files and records, and promoting the school through positive interactions with the public and school staff.  

Essential Duties and Responsibilities:  Other duties may be assigned.  

(Note:  duties may vary according to building level and building specific needs)

• Communicates regularly with various internal and external publics to develop and maintain a positive school/community relationship.
• Makes and receives telephone calls, takes messages, and routes calls. 
• Maintains school records and files for the building and principal.
• Distributes mail.
• Greet Visitors.
• Responds to inquiries from students, teachers, parents, and community. 
• Compiles and submits a variety of daily, weekly, monthly, and annual reports, as assigned.
• Types, prepares, distributes, and files records, reports, correspondence, mailings, etc.  related to building functions and principal needs.
• Orients substitute teachers and processes substitute attendance for payroll.
• Processes staff attendance for payroll.
• Take/transcribes notes for correspondence.
• Provides appropriate first aid needs in the absence of the school nurse; administers medication according to policy and regulations in the absence of the school nurse.
• Schedules use of the building.
• Orders, processes, and maintains office supplies and equipment.
• Operates standard office equipment.
• Attends professional development and meetings, as scheduled.
• Assists with maintenance of student scheduling and master schedule.
• Assists with registration of students and data entry of student information. 
• Assists with student attendance and record keeping.
• Processes requisitions and purchase orders.
• Maintains current bus information for new students. 
• Enters student attendance records on a daily basis and processes parental notifications as assigned. 
• Performs duties with awareness of all district requirements and Board of Education policies.
• Maintains confidentiality.
• Maintains current teacher rosters and master lists for special education and 504 students. 

Supervisory Responsibilities

None.  May assist in directing the work of clerical aides or student office assistants. 

Qualifications Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience:

High School diploma; some college preferred.

Language Skills:

Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of people. 

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. 

Other Skills and Abilities:

Ability to operate a personal computer and related software.  Ability to get along with other people.  Patience in dealing with parents and students.  Ability to develop effective working relationships with students, staff, and the school community.  Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform duties with awareness of all district requirements and Board of Education policies.  Ability to maintain confidentiality. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to stand, sit, and walk.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee occasionally lifts and/or pushes up to 50 lbs.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment may vary from quiet to noisy.  

The information contained in this job description is for compliance with the Americans with Disabilities (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individual currently holding this position and additional duties may be assigned. 

Pea Ridge School District is an equal opportunity employer.