Community Education Director/Student Services

SUMMARY OF DUTIES: Supervise a variety of activities related to the development and implementation of the District's community relations efforts including audience, events and population targeting, community networking, the volunteer program, the speakers' bureau and senior citizen involvement; organize and oversee the operation of the school District's distribution center.  Organize, coordinate, schedule and perform office functions at a large comprehensive high school.  

DUTIES & RESPONSIBILITIES:

• Plan and implement activities, projects and programs designed to improve school and community relations.
• Identify, supervise and coordinate the activities of volunteers who assist with community networking.
• Establish and maintain a volunteer resource file and assign volunteers to appropriate activities.
• Receive requests for speakers from within the school District and the community; schedule speakers and provide appropriate follow-up.
• Organize, implement and coordinate various activities involving senior citizens in District programs, activities and operations.
• Organize and oversee the operation of the District's distribution center; serve as the clearinghouse for publications and materials from external sources, mass mailings to targeted publications, mass distribution to schools and receiving, transmitting and logging requests for information packets.
• Monitor the supply of publications and brochures and notify appropriate personnel of needed reprints or revisions.
• Maintain confidential information appropriately and exercise good judgment when communicating with the public.
• Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a large high school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines.
• Coordinate and facilitate communications between District and site personnel, parents, students, school and community organizations and the general public.
• Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information as appropriate.
• Perform secretarial duties, assisting with routine administrative matters as appropriate; independently compose letters, memoranda and other materials.
• Assist in the preparation and maintenance of financial, statistical and narrative reports; research, compile and organize information.
• Coordinate and assist with special events for the high school; assist in selection of personnel and program; assure adherence to legal requirements and Board policies; maintain budget; work with and assist personnel assigned to the event.
• Operate a variety of business and office machines including typewriter, calculator, computer, copiers, and communications equipment.
• Answer phones and greet visitors; take and relay messages; provide information to students, parents, faculty and site personnel; interpret, apply and explain District policies and school procedures and regulations.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

        KNOWLEDGE OF:

• Organization and planning skills.
• Projects and programs to enhance community relations.
• Publications and brochures related to community relations.
• Mass mailing and distribution methods and procedures.
• Basic computer operation.
• Interpersonal skills using tact, patience and courtesy.
• Policies and objectives of assigned program and activities.
• Principles and practices of supervision and training.
• Various life styles and community groups.
• School office terminology, practices and procedures.
• Modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• District organization, operations, policies and objectives.
• Telephone techniques and etiquette.
• Operation of standard office machines.

         ABILITY TO:

• Supervise a variety of activities related to the development and implementation of the District's community relations efforts including audience, events and population targeting, community networking, the volunteer program, the speakers' bureau and senior citizen involvement.
• Organize and oversee the operation of the school District's distribution center.
• Receive, transmit and log requests for information packets.
• Establish and maintain volunteer files.
• Communicate effectively both orally and in writing.
• Assign and review the work of others.
• Establish and maintain cooperative and effective working relationships with others.
• Work independently with little direction.
• Plan and organize work.
• Meet schedules and time lines.
• Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative matters.
• Perform public relations and communications services for the Principal.
• Complete work with many interruptions.
• Operate a variety of office machines including typewriter, calculator and copiers.
• Train and provide work direction to others.
• Compile and maintain accurate records, verify data and prepare reports.
• Work confidentially with discretion.

EDUCATION AND EXPERIENCE: Any combination equivalent to: Experience in public relations, communications or related field.  As well as experience in office or secretarial setting involving public contact.