What are the responsibilities and job description for the Purchasing Manager position at Highgate?
Overview
The Purchasing Manager is responsible for handling and overseeing the procurement of goods and services through appropriate bidding processes to achieve optimum price value while maintaining superior quality consistent with Highgate Hotel’s established control policies and procedures. The Purchasing Manager also maintains and organizes the hotel’s storage facilities, ensures proper distribution, and assists in implementation of key controls associated with the procurement and accounting of goods and services
Responsibilities
- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
- Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
- Must be able to multitask and prioritize departmental functions to meet deadlines.
- Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
- Attend all hotel required meetings and trainings.
- Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming, including wearing nametags.
- Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
- Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
- Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
- Must be able to maintain confidentiality of information.
- Perform other duties as requested by management.
- Maintain a warm and friendly demeanor at all times.
- Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
- Must be able to convey information and ideas clearly.
- Must be able to evaluate and select among alternative courses of action quickly and accurately.
- Must routinely meet deadlines.
- Must be able to multi task.
- Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
- Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
- Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
- Must be able to work with and understand financial information and data, and basic arithmetic functions.
- Keep appropriate par stock on all inventories goods. Notify Controller of any variances or deviation in par stock.
- Ensure that all purchases, requisitions, etc. have proper approvals and all orders are place and received in accordance with Highgate Hotel’s policies and procedures.
- Ensure compliance with federal, state, and local food and beverage storage laws, regulations and codes.
- Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods.
- Participate in the inventory process (monthly, quarterly, and annually).
- Secure competitive bids and maintain appropriate supporting documentation.
- Ensure inventory pricing reflects most current information.
- Review banquet event orders and consult with appropriate management for special requirements.
- Interview, train, supervise and develop Purchasing and / or Receiving staff, including coaching, counseling and discipline.
- Monitor and prepare financial reports in accordance with Highgate Hotel’s requirements meeting various due dates and deadlines.
Qualifications
Salary : $62,000
