Attendance Clerk

CLASSIFIED POSITION

FOR THE 2025 - 2026 SCHOOL YEAR

Applications will be accepted through April 11, 2025 or until filled.

BASIC FUNCTION:  Perform a variety of responsible and technical clerical work in support of an assigned school or District program or function, including instructional programs, personnel, insurance, taxes, benefits, financial service or other specialized area; apply and explain procedures and policies of assigned program or department; provide work direction and guidance to student assistants and other clerical personnel as assigned.

REPRESENTATIVE DUTIES:

• Perform technical clerical duties related to assigned function such as compiling information from a variety of sources and preparing complex reports as required by District, County, State or federal regulations; communicate with other agencies or departments to provide or obtain a wide variety of information.
• Receive and screen phone calls and visitors; provide information and direct inquiries and visitors to the proper person or office; provide technical information concerning policies and procedures of assigned program or office according to established guidelines.
• Compose correspondence independently or from oral instructions; prepare letters, memos and forms, requesting, providing or verifying information; receive, screen, and route mail.
• Prepare, format, type, proofread and duplicate a variety of items including proposals, contracts, reports, agendas, minutes and student records.
• Coordinate schedules and communicate with others regarding meetings, appointments, activities or announcements; schedule appointments, meetings, conferences and arrange interviews for supervisor and others.
• Operate computers and peripheral equipment to enter, revise and update information; generate records, reports, lists and summaries as needed; utilize various software as required by the position.
• Collect and account for fees and other monies received and assigned; monitor and maintain office or program budget according to established guidelines; type requisitions and process invoices according to established procedures.
• Prepare and maintain  detailed and complex logs, files, and records; maintain inventory; order supplies and materials as assigned; maintain confidentiality of materials and information.
• Assure timely distribution and receipt of a variety of records and reports; request or provide information as necessary to assure completeness and accuracy.
• Train and provide work direction and guidance to student assistants and other clerical personnel as assigned.
• Operate a variety of office machines such as typewriter, computer terminal, calculator, copiers and other equipment as required.
• Receive and verify applications for services; recommend status of eligibility for prospective program participants as assigned; maintain records such as enrollment, attendance and absence verification.
• Perform related duties as assigned.

KNOWLEDGE OF:

• Laws, regulations, policies and procedures of assigned program or department.
• Modern office practices, procedures, and equipment.
• Basic financial and statistical accounting and record keeping.
• Record-keeping techniques, filing systems and information management.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operation of office machines, including a microcomputer and computer terminal.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.

ABILITY TO:

• Perform a variety of responsible and technical clerical work in support of an assigned District or school function or program.
• Provide work direction and guidance to student assistants and other clerical personnel as assigned.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Add, subtract, multiply and divide quickly and accurately.
• Meet schedules and time lines.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Perform duties effectively with many demands on time and constant interruptions.
• Plan and organize work.
• Maintain records and prepare reports.
• Type at 45 words net per minute from clear copy.
• Understand and follow oral and written directions.
• Operate a variety of office equipment such as typewriter, computer terminal, copiers and others as required by the position.

EDUCATION AND EXPERIENCE:

• Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible clerical experience involving the use of automated office equipment and software.

The Glasgow Board of Education does not discriminate on the basis of race, color, national origin, age, religion, sex, genetic information,

 or disability in employment, education programs, or activities.