What are the responsibilities and job description for the Purchasing and Contract Specialist position at Highland Rivers Community Service Board?
There is a place for you at Highland Rivers Behavioral Health!
Highland Rivers Behavioral Health provides treatment and recovery services to individuals impacted by mental illness, substance use disorders and intellectual developmental disabilities.
Job Summary: The Purchasing and Contract Specialist is responsible for processing Purchase Orders, purchasing needed supplies, goods and services for the Agency following the Procurement Policy and Procedures and keeping records of all transactions. This position will also be required to conduct researches to identify prospective vendors, contractors and suppliers to provide goods and services to the Agency using a strict budget; ensuring timely deliveries and resolving any supply issues or discrepancies.
Are you ready to make a Difference?
DUTIES AND RESPONSIBILITIES:
- Prepare purchase orders and send copies to suppliers and departments
- Maintain Purchase Order Processing system
- Conduct research to identify prospective vendors, suppliers and contractors
- Review contracts for recurring payments and updates as needed
- Comply with Agency contract and procurement policies, procedures and regulatory standards.
- Analyze and reconcile financial accounts and agency credit cards.
- Liaising with internal customers and maintain strong supplier relationships
- Ensure contracts are updated timely per contract guidelines
- Manage daily purchasing activities
- Obtain supplementary information for preparing financial statements.
- Maintaining records of all transactions, including purchase orders,
- Track contract lengths to communicate awareness of upcoming contract end dates and to work with Agency staff to determine whether any given contracts shall be renewed, terminated or re-bid.
- Assist in the Agency Bid Process.
- Update job knowledge by participating in educational opportunities, continued education, participating in professional organizations, etc.
- Maintain confidentiality for all indirect/direct service in accordance with Agency policies and HIPPA policies.
- Ensure purchase orders are processed and closed within time allotted by the Agency
Benefits:
- Health Insurance through the State Health Benefit Plan of GA
- Flexible Benefits such as dental, vision, life, critical illness, etc.
- Retirement Plan with employer matching
- 4 weeks of Paid Time Off with increase of accruals based on years of service
- 10 paid holidays
- 1 personal day
MINIMUM QUALIFICATIONS:
- Education – minimum High School Diploma
- Licensure/Certification – Georgia Certified Purchasing Associate (GCPA)
- Experience – Minimum two (2) years of government contracting and purchasing experience. Microsoft Office experience.
- Other - Criminal background check clearance, official academic transcripts, valid driver’s license/ID, drug screen, TB test
PREFERRED QUALIFICATIONS:
- Experience - Two (2) years business administration and contract management experience with an in depth knowledge of procurement regulations, contract documents, and legal specification
- BS Degree in Supply Chain Management or Business Management
- Familiarity with vendor qualification, selection, and management processes.
- Ability to gather and analyze data and develop financial agreements.
- Ability to negotiate contracts and service agreements.
- Solid judgment, decision making skills.
- Strong leadership capabilities.
Highland Rivers Behavioral Health is an Equal Opportunity Employer and does not discriminate on the basis of color, race, national origin, age sex, religion, or disability.
Selected applicants must pass a pre-employment background investigation and a pre-employment drug screen. Employment is contingent upon passing the background and the drug screen.
