What are the responsibilities and job description for the Office Coordinator position at Highland Solutions LLC?
Description
Administrative Support:
Education: High school diploma or equivalent (some college a plus).
Experience: At least 1-2 years of experience in an administrative or office support role.
Skills
Administrative Support:
- Provide general support to office and plant management.
- Handle day-to-day office tasks such as data entry and document management.
- Assist in preparing reports, presentations and other documents.
- Assist and manage with IT support ticket requests.
- Great all visitors in a professional manner and coordinate with plant staff.
- Answer phone calls, direct inquiries and respond to emails.
- Manage office correspondence, including mail and packages ensuring timely delivery and receipt.
- Manage and coordinate meetings and schedules for office management.
- Ensure meeting spaces are set up and properly reserved.
- Coordinate travel arrangements when required.
- Assist in maintaining a clean and organized environment.
- Coordinate with external vendors and cleaning services to ensure the office is properly maintained.
- Oversee office equipment maintenance and put in support tickets when necessary.
- Enter and update data into systems or databases, ensuring accuracy and completeness.
- Assist in general reports or summaries as requested.
- Maintain confidentiality and handle sensitive information in line with company policies and procedures.
- Manage and track company assets while working closely with Purchasing for any needs.
- Run reports daily to ensure correctness on employee clocks.
- Work with plant management on attendance tracking.
- Ensure that proper documentation is in place for additional hours worked.
Education: High school diploma or equivalent (some college a plus).
Experience: At least 1-2 years of experience in an administrative or office support role.
Skills
- Strong organizational skills and attention to detail.
- Excellent communication skills (written and verbal).
- Must have a valid driver's license and proof of insurance.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar office software.
- Ability to prioritize tasks and manage time effectively.
- Basic knowledge of office equipment (e.g., photocopiers, printers).
- Ability to work independently and as part of a team.
- Good problem-solving skills and ability to handle various administrative tasks.
- Timekeeping and Paylocity experience a plus.
