VBS Director

Vacation Bible School (VBS) Logistics Coordinator

Brave - Take risks

Passionate - Do everything out of love

Humble - Put others first

Children's Ministry Vision

Making VBS the best week of the summer for every child who attends!

Summary

The VBS Logistics Coordinator is responsible for managing the behind-the-scenes details that ensure a smooth and efficient Vacation Bible School (VBS) experience. This role includes overseeing scheduling, supplies, facilities, and general operations to create a well-organized and safe environment for children, volunteers, and staff.

The expectation is that the VBS Logistics Coordinator will be present before, during, and after VBS to ensure all logistical aspects run seamlessly. This position requires strong organizational skills, attention to detail, and the ability to problem-solve on the go.

DutiesPre-VBS Responsibilities

• Develop and maintain a detailed schedule for VBS activities, ensuring smooth transitions between sessions.
• Coordinate with facilities staff to ensure rooms, outdoor spaces, and resources are properly set up.
• Manage the inventory of supplies, including ordering, organizing, and distributing materials as needed.
• Collaborate with the Volunteer Coordinator to ensure volunteers have the necessary supplies and instructions.
• Plan and implement check-in and check-out procedures to ensure the safety and efficiency of participant drop-off and pick-up.

VBS Week Responsibilities

• Oversee the daily operations of VBS logistics, troubleshooting any issues that arise.
• Ensure supplies are restocked and distributed as needed throughout the day.
• Support volunteers and staff in navigating logistics, such as room transitions and activity setup.
• Monitor safety protocols, including emergency procedures and facility security.

Post-VBS Responsibilities

• Assist in post-event cleanup and ensure materials are properly stored for future use.
• Gather feedback on logistics to improve future VBS programs.
• Help coordinate a debrief with leadership and volunteers to discuss improvements.

Ensure Continuity of Leadership

• Notify leadership well in advance if unable to fulfill duties and help identify a replacement.

Other duties as assigned by the Head of Staff, Co-Coordinators, or Kids Ministry Director.

We build communities so that more people know the Hope and Joy of Jesus.

Other General Expectations for Highlands:

• Nurture your personal faith with private and corporate study and prayer.
• Participate in fellowship as a member and regular worshiper at Highlands Church.
• Always exhibit professionalism, demonstrated by a well-groomed appearance, conscientious work ethic, and respectful behavior.
• Be willing and able to work at a fast pace within a variety of settings and circumstances, with composure and flexibility.
• Shall be ever conscious of the need for confidentiality.
• Shall exercise discernment and wise judgment.
• Shall protect the vulnerable, including children and those not in positions to defend or advocate for themselves.
• Shall give extreme attention to details with an eye for excellence.
• Shall be a self-starter, good at multitasking, and able to prioritize projects in a limited time frame.
• Maintain personal spiritual development through Bible reading, prayer, and Christian community.
• Embrace and adapt to growth, change, innovation, and creativity.

Relationships

The VBS Logistics Coordinator reports directly to the Children's Ministry Co-Coordinators and works alongside colleagues to implement the vision and mission of Highlands, which is to "build communities so that more people know the Hope and Joy of Jesus." This role involves coordinating with volunteers, church leadership, and ministry teams to ensure a smooth and successful VBS experience.

Position

Part-time, Paid PositionTime Commitment: Pre-VBS Planning, Setup, VBS Week Operations, and Post-Event Cleanup

Job Types: Contract, Temporary

Pay: Up to $3,000.00 per year

Schedule:

• 4 hour shift

Work Location: In person

Salary : $3,000