Office Manager

Job Summary
The Highlands County Fair Association is seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, exceptional time management abilities, and a keen eye for detail. This role is crucial in supporting our team and enhancing overall productivity.

Job Responsibilities

• Answer and direct phone calls and phone messages: Handle incoming calls and transfer to the appropriate person. Retrieve voice messages and send messages to appropriate person
• Greeting visitors and clients: Provide welcoming and professional first impression
• Manage office supplies and inventory: Ensure adequate office supplies are on hand
• Maintain and organize filing systems (both physical and digital): Keep records organized and easily accessible Handling incoming and outgoing mail and emails: Sorting mail, distributing it and managing email correspondence
• Perform basic bookkeeping tasks via QuickBooks: Perform all required entry and reporting with the QuickBooks financial software Scheduling and Coordination
• Schedule and coordinate meetings and appointments: Manage calendars, send out meeting notices and ensure meeting logistics are handled
• Preparing and distributing meeting agendas and minutes: Ensure meetings are well organized and documented Communication and Correspondence
• Preparing and editing documents, reports and presentations: Typing, formatting and proofreading documents
• Drafting and sending emails, memos and letters: Communicate effectively with internal and external stakeholders
• Maintain contact lists and database: Keep information organized and updated
• Assist with data entry: Entering and updating information into databases and spreadsheets
• Provide general support: Provide general support to the Highlands County Fair Association Board of Directors and Convention Center Manager
• Preform other related duties as assigned: Being flexible and adaptable to changing need

Requirements

• Work experience as an Administrative Assistant is preferred, but not required.
• High School Diploma, GED, or equivalent.
• Proficiency in QuickBooks and other relevant software applications is a benefit.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent time management skills to prioritize workload effectively.
• Exceptional proofreading abilities to ensure high-quality documentation.
• Strong customer support skills with a focus on client satisfaction.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive attitude with a willingness to take initiative in problem-solving.
• Additional hours are required leading up and during fair week.

We look forward to welcoming a dedicated Office Manager who will contribute positively to our team dynamics and support our mission effectively.

Job Type: Part-time

Pay: From $16.00 per hour

Expected hours: 15 – 20 per week

Schedule:

• Monday to Friday

Ability to Commute:

• Sebring, FL 33870 (Required)

Ability to Relocate:

• Sebring, FL 33870: Relocate before starting work (Required)

Work Location: In person

Salary : $16