What are the responsibilities and job description for the Administrative Support Specialist position at Highmark Companies?
Company Overview
Highmark Companies is a leading organization in the industry, dedicated to excellence and innovation. We are committed to providing exceptional support to our teams across six companies.
Job Summary
We are seeking an experienced Office Manager to join our team. This role requires a versatile professional who can manage diverse responsibilities, provide support to staff, and contribute to the overall effectiveness of the workplace.
Salary
The salary for this position is $52K - $57K annually.
Key Responsibilities
- IT Tasks: Computer Setup/Training, Email Management, Log in Setups, Maintain computer inventory log, Computer Purchasing, iPad/Phone Account Management, Troubleshoot simple IT tasks, Coordinate with outsourced IT company on larger IT issues.
Data Entry Tasks: Job Setups, Invoice Creation, Change Order/Purchase Order Entry, Scorecard Updating.
General Building Management: Managing the lawncare/cleaning/snow removal/office cleaning, Daily exterior and interior inspections. Identify and address any maintenance, safety, or security concerns promptly, Maintain monthly maintenance schedule, Call and coordinate service when needed for HVAC, Plumbing, and filter changes.
Shipping & Receiving Coordination: Receive incoming shipments, inspect goods for quality and accuracy, and record received items, Utilize a forklift to load and unload shipments, both in the warehouse and during transportation, Handle any discrepancies or issues with received goods and communicate with vendors and teams as needed, Coordinate with shipping carriers to schedule pickups and deliveries.
Vehicle Management: Update and maintain a fleet tracking/maintenance program and Dot inspection schedule, Organize and maintain a vehicle filing system, Sourcing of fleet vehicles, Develop and maintain budget and cost controls.
General Office Management: Office Supplies, Printers, Phone Systems, Office Organization of shop, entryways, and receiving both Savage and Owatonna, Monthly site visits at our Owatonna and Excelsior locations, Backup Front Desk coverage.
Required Skills and Qualifications
- 2-3 years of administrative experience
- Knowledge of the construction industry
- Intermediate-level proficiency in computers including Microsoft Excel, Outlook etc.
- Must possess strong organizational skills and attention to detail
- Excellent written, and verbal communication skills
- Exemplify the 5 core values of Highmark: Trustworthy, Humble, Intentional, Driven & Wise
Benefits
- Competitive Base Salary
- Health Insurance- Company pays 100% of employee premium
- Health Savings Account
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term & Long-Term Insurance
- 401K Company Matching
- Paid Holidays
- Responsible Paid Time Off Policy (flexibility to take time off to balance life outside of work)
- Profit Sharing
- Paid Employee Referral Program
- Employee Discount Program
- Great culture and team dynamic
Salary : $52,000 - $57,000
