Office Operations Coordinator

Company Overview

Highmark Companies has been named as one of the Top 200 Workplaces in Minnesota by the Star Tribune. We pride ourselves on creating a positive work environment where our employees thrive.

Job Description

As an Office Manager, you will be responsible for managing diverse responsibilities, providing support to staff, and contributing to the overall effectiveness of the workplace. Your duties will include:

IT Tasks: Providing technical assistance, setting up computer systems, training employees, maintaining computer inventory logs, purchasing new equipment, managing email accounts, troubleshooting technical issues, coordinating with outsourced IT services.

Data Entry Tasks: Setting up job information, creating invoices, updating change orders and purchase orders, maintaining scorecards.

General Building Management: Coordinating daily activities, performing regular inspections, addressing maintenance, safety, or security concerns, scheduling maintenance services, arranging for repairs and replacements.

Shipping & Receiving Coordination:

• Receiving shipments, inspecting goods, recording received items
• Loading and unloading shipments using a forklift
• Handling discrepancies or issues with received goods
• Coordinating with shipping carriers to schedule pickups and deliveries

Vehicle Management: Maintaining fleet tracking records, organizing vehicle files, sourcing new vehicles, developing budget controls.

General Office Management: Managing office supplies, printers, phone systems, maintaining shop, entryways, and receiving areas, conducting site visits at other locations, covering the front desk.

Benefits

We offer a comprehensive benefits package, including competitive pay, health insurance, dental insurance, vision insurance, life insurance, short-term and long-term insurance, retirement savings plan, paid holidays, flexible paid time off policy, profit sharing, paid employee referral program, employee discount program, and a great company culture.