Inventory & Asset Manager

Vaco is hiring for an Inventory & Asset Manager
Location: Columbia, South Carolina

Overview:
This role ensures that all buildings, assets, vehicles, and inventory are well-maintained and meet safety and performance standards to support high-quality childcare services. Must have experience with vehicle maintenance. Responsible for our four storage centers' inventory.
Key Responsibilities:
Property Management:

• Work with the maintenance workers and upkeep all childcare facilities in compliance with Childcare Performance Standards and state regulations.


• Ensure that the physical environment of all centers (Head Start and Early Head Start) is safe, clean, and conducive to learning.


• Coordinate building repairs, renovations, and preventive maintenance schedules.


• Maintain records of building safety inspections, repairs, and modifications.

Assets and Inventory Management:

• Develop and implement an asset management plan for all properties, equipment, and materials used in childcare operations.


• Maintain an up-to-date inventory of all fixed and movable assets, including but not limited to furniture, educational materials, and office equipment.


• Ensure proper tagging, tracking, and auditing of assets to prevent loss or misplacement.


• Coordinate procurement of supplies and materials while managing budgets efficiently.


• Work closely with the finance department to ensure accurate asset records and financial accountability.

Vehicle Maintenance & Inventory Control:

• Oversee the maintenance and management of the organization's vehicles, ensuring they are safe, roadworthy, and compliant with CPS and local transportation regulations.


• Develop a preventive maintenance schedule for all vehicles used for site visits, including Head Start locations.


• Manage vehicle inventory records, including titles, insurance, registrations, and service logs.


• Track fuel consumption, mileage, and maintenance costs for all vehicles, ensuring cost-effectiveness and efficiency.


• Ensure vehicles are equipped with appropriate emergency and safety tools and that drivers follow all safety protocols.

Compliance & Safety:

• Working with EHS and the CEO, ensure all properties and assets comply with Childcare Performance Standards and local health and safety regulations.


• Conduct regular facility inspections and implement corrective actions to maintain standards.


• Ensure the maintenance of playgrounds, outdoor spaces, and other recreational areas used in childcare programs if applicable.


• Work with relevant departments to ensure fire, electrical, and general building safety inspections are completed and compliant with all legal standards.

Vendor & Contractor Management:

• Working with EHS and CEO with approval and managing relationships withvendors, contractors, and service providers for facility and vehicle maintenance.


• Solicit quotes, negotiate contracts, and oversee the quality of work performed by external parties.


• Ensure that vendors are familiar with CPS requirements and work accordingly.


• Reporting & Record-Keeping:


• Maintain accurate records of all property and vehicle maintenance, repairs, and inventory changes.


• Provide regular reports to leadership on the status of properties, assets, vehicles, and upcoming maintenance and budgetary needs.


• Prepare documentation for audits and reviews, ensuring that all records comply with internal policies and external standards.

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