What are the responsibilities and job description for the Office Administrative Assistant / Data Entry position at HIKINEX?
Job Overview
We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong organizational skills, a proactive attitude, and the ability to manage multiple tasks efficiently. This position requires a friendly demeanor as it involves front desk responsibilities and direct interaction with clients and staff.
Duties
- Manage front desk operations, including greeting visitors and answering phone calls.
- Maintain organized filing systems for both physical and electronic documents.
- Assist in scheduling appointments and managing calendars for team members.
- Utilize Google Suite to create documents, spreadsheets, and presentations as needed.
- Handle incoming and outgoing correspondence, including emails and packages.
- Support office management tasks such as ordering supplies and maintaining inventory.
- Provide assistance with data entry and maintaining computerized records.
- Collaborate with team members on various projects to ensure timely completion of tasks.
Skills
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in front desk operations and customer service.
- Familiarity with office procedures and practices.
- Experience in file management and document organization.
- Bilingual in Spanish is a plus but not required.
- Knowledge of phone systems for effective communication.
- Proficiency in Google Suite applications (Docs, Sheets, Slides).
- Excellent computer literacy with the ability to learn new software quickly.
- Strong time management skills to handle multiple responsibilities simultaneously.
Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth supported!
