What are the responsibilities and job description for the Purchasing Coordinator position at HIKINEX?
Our client, a Southern Westchester County-based Company, is seeking a detail-oriented Purchasing Coordinator to manage the procurement of equipment and materials for their contracts. This full-time, on-site role involves creating and managing purchase orders, tracking shipments, and ensuring accurate billing across project phases.
Key Responsibilities
- Review contracts and break them into purchasing phases to track costs.
- Create and issue purchase orders as project phases progress and deposits are received.
- Monitor vendor orders, ensuring confirmations match in quantity, price, and shipping details.
- Notify project teams of any vendor backorders or delays.
- Reconcile vendor invoices with purchase orders to confirm pricing, quantities, and delivery accuracy.
- Collaborate with Accounts Payable to approve invoices for entry into QuickBooks.
- Maintain vendor relationships and secure available promotional discounts.
- Track materials ordered through change orders, ensuring proper billing to clients.
- Conduct quarterly inventory checks with the warehouse team, issuing purchase orders for restocking.
- Manage live inventory, ensuring stocked materials are used before reordering.
- Coordinate trade-backs of excess inventory and perform year-end inventory closeouts.
Requirements
- Strong organizational skills and attention to detail.
- Familiarity with purchasing, inventory management, and vendor relations.
- Experience with accounting software (e.g., QuickBooks) for tracking orders and invoices.
Compensation
Salary is based on experience, industry knowledge, and leadership abilities.
