Accounting Coordinator

·    Accurately review and process vendor invoices daily, including importing, coding, routing and posting material and subcontractor invoices in a paperless environment

·    Create batches of invoices for payment and process checks

·    Request, review and process subcontractor waivers and their supplier waivers in relation to Notices of Furnishing

·    Timely follow up with approvers in organization to gain appropriate approvals and ensure minimal unapproved/in process payables

·    Establish, code and process subcontracts and change orders

·    Understand expense accounts and job cost coding

·    Understand compliance issues around accounts payable process

·    Reconcile all key subcontractor statements to the A/P detail each month and contact to resolve any discrepancies

·    Provide subcontractors with professional, timely, and accurate follow-up to their questions on invoicing issues

·    Record general ledger journal entries as needed

·    Assist with payroll, direct deposit or other administrative tasks as needed

Primary software used: StarBuilder, Intellichief, Outlook and Excel

Ideal candidate:

·     Highly organized and able to prioritize tasks based on relevant importance

·     Must be detail oriented and punctual

·     Ability to be proactive with follow up and follow through

·       Excellent analytical, quantitative, and social skills

·       Professional verbal and written communication skills

·       Ability to be discrete and keep pertinent information confidential

·       Has an understanding of full cycle accounting

·       Has a working knowledge of Excel

·       Must have a willingness to be part of a team

·       Looking to stay with the company long term

·       Associate degree in accounting preferred

This position is exclusively in-office.