2025-2026 High School Administrative Assistant, Attendance - Hillcrest High School

Job Title:                        High School Administrative Assistant - Attendance

Department:                  Hillcrest High School

Pay Grade:                     C120

FLSA Status:                  Non-Exempt

Reports to:                     Principal – High School

GENERAL PURPOSE

Responsible for providing support to the School Secretary – Lead and Principal with specific responsibilities for performing clerical functions related to student attendance services.

ESSENTIAL JOB FUNCTIONS

• Support regular student attendance by serving as a point of contact for parents and students relative to school attendance.
• Prepare and maintain student attendance data, including entry and accuracy of such data for district and state reporting purposes.
• Support student enrollment, transfer and withdrawal processes as needed to ensure timely and accurate completion.
• Interact professionally and courteously, providing exceptional service to students, parents, and visitors.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Support the daily operations of the site by answering, screening, transferring, and responding to calls and inquiries.
• Maintain work area in good order with needed materials, information, and resource information for visitors.
• Ensure familiarity with and current knowledge of needs and legal requirements to support effective, efficient and quality operations on an ongoing basis.
• Support and enforce building safety procedures for the work area.
• Support the operations of the facility or department as directed by the supervisor.
• Perform general clerical functions including scheduling, copying, faxing, data entry, filing, mail, etc.
• Provide support for assigned administrative personnel.
• Participate in meetings, trainings, workshops, professional learning, etc. conveying and/or gathering information required to perform job functions.
• Perform other duties as assigned ensuring the efficient and effective function of the work unit.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

• High School Diploma or its equivalent.
• Minimum of two (2) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
• Ability to analyze issues and create action plans.
• Ability to apply critical thinking/problem solving to improve work processes.
• Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
• Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement.
• Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills. 

Working Conditions and Physical Requirements

• Work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is sedentary work that requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects.
• Must possess the physical ability to perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
• Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, manual dexterity, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity and walking.

Salary : $17 - $24