Project Coordinator (Procurement Services)

Job Overview

Performs administrative and operational duties associated with coordinating assigned projects and related activities within a department.

Salary

$51,313 - $89,835

Ideal Candidate

The ideal candidate work requires the exercise of initiative and independent judgment with advanced analytical work with or without the help of technology to understand, analyze and provide solutions with regard to the structure, policies, processes and operations of an organization, project or program, to achieve the desired goals.

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
  
  

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Performs project management work by coordinating small to moderate projects or elements of larger complex projects.
• Directs and coordinates activities concerned with the implementation and completion of assigned projects.
• Prepares or assists in the preparation of contract drafts, requests for proposal, and other related documents for review.
• Manages project operations to ensure adherence to project plans and schedules.
• Identifies, tracks, monitors and communicates project-related tasks, issues, scope changes, variances and contingencies that may arise during the project.
• Monitors project budget, monitors status of allocated funds and controls expenses.
• Prepares reports and maintains project documentation.
• Performs other related duties as required.
  
  

Job Specifications

• Knowledge of the principles and practices of project management.
• Knowledge of the processes, activities, requirements and objectives of the functional area to which assigned.
• Ability to communicate effectively both orally and in writing.
• Ability to manage multiple tasks and solve problems involving several variables or unique situations.
• Ability to establish and maintain effective working relations with others within and outside own organization.
• Ability to manage the details of projects, track activities and meet deadlines.
• Ability to collect, organize and analyze data and make logical decisions.
  
  

Physical Requirements

• While performing duties of this job, the employee is regularly required to talk or hear.
• This position is primarily sedentary.
  
  

Work Category

• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.
  
  

Minimum Qualifications Required

• Graduation from an accredited four-year degree granting college or university; AND
• One year of experience managing projects, programs or activities; OR
• An equivalent combination of education (not less than possession of a High School diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.
  
  

Emergency Management Responsibilities

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.

Additional Job Requirements

A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:

• Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:
• Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)
• Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
• Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
• Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)
• Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E) or an applicable Commercial Driver License (CDL)