Ward Clerk

Position Summary:

Performs general clerical duties by preparing, compiling and maintaining records in a hospital nursing unit.  Will to undergo immunization for communicable diseases.  Assist the physician, the shift supervisor and the nursing staff to ensure that proper records are maintained.  Attend in-services relevant to their position.

Qualifications:

1. Educational Requirements:
   1. High school graduate or equivalent.
   2. Typing abilities.
2. Experience required:
   1. On-the-job training.
3. Personal:
   1. Ability to work with others to perform a variety of assigned tasks.
   2. Accept duties delegated by the supervisor.
   3. Must be well groomed, industrious and show some desire to advance in further knowledge and skills.

Responsibilities and Duties:

1. Removes previous 3 months chart sheets for medical records department. Replaces new sheets as needed.
2. Copies information such as patient temperature, pulses rate and blood pressure from nurses’ records onto the graph charts.
3. Writes requisitions for laboratory tests and procedures: X-ray, ELG, Blood examination and Urinalysis.
4. Under supervision, recopies current orders every thirty days.
5. Copies and computes other data, as directed, and enters on patient’s charts.
6. Records diet instructions.
7. Compiles chart for new admissions.
8. Routes charts when patients are transferred or dismissed, following specified procedures.
9. Completes R-10 forms every 4 months for Medicaid.
10. Presents charts to physician for signature or verbal and phone order. Notes Orders.  Makes out medicine and treatment cards, dietary orders and notifies medicine nurse of discontinued orders.
11. Types various records, schedules, and reports and delivers to appropriate office.
12. Verifies stock supplies on unit and prepares requisitions to maintain inventories in supply cupboards and desk.
13. Answers telephone. Dispatches messages to other departments.  Directs families.
14. Performs nursing duties as assigned by the shift supervisor.
15. Calls new medication orders to the pharmacy.

Promotion from:                              Nurse Aide (Can be an entry position)

                                                            Workers Supervised:  None

Supervised by:                                  Director of Nursing                

                                                            Shift Supervisor

                                                            Floor Medicine Nurse

                                                            Medical Secretary (Immediate Supervisor)