Advancement Coordinator (Pasadena)

Who We Are:

We are a premier provider dedicated to healing children and young adults, strengthening families, and transforming communities through quality comprehensive services and advocacy. We envision a world in which children and young adults, families, and communities are able to heal, grow, and thrive.

Job Type: Regular Full-time Opportunity

Starting Salary Range: $22.00 - $26.00 per hour (depending on experience)

What We Offer:

An outstanding benefits package and numerous opportunities for career growth and advancement within our organization.

• Bilingual stipend of $2,000-$4,000 for applicable positions.
• 13 Paid Holiday per year including Cesar Chavez & Juneteenth, earn up to 22 days of PTO
• This role is eligible for Public Service Loan Forgiveness (PSLF)
• Medical insurance offering 3 HMO with Kaiser and Health Net, and also a PPO Plan
• Dental insurance both HMO & PPO options, with 100% employer paid for HMO employee only coverage plan
• Life and AD&D insurance 100% employer paid up to two times the annual salary
• Long Term Disability
• Flexible Spending Account for Medical and Dependent Care
• 401(k) with no wait period and no vesting schedule
• 401(k) matching
• Employee Assistance Program

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. The essential functions include:

Advancement:

• Provide support to the Special Events Manager assisting with all aspects of special events as assigned
• Oversight of auction procurement - mailings, database management, and acknowledgements
• Arrange for meetings including meeting packets, refreshments, room reservations and set-up/clean-up
• Assist program managers with their special needs such as gathering banners, promotional items, collateral
• Provide support for special events held on evenings and weekends as necessary.
• Assist the Director of Communications and Marketing as needed
• Provide support for graphic design projects, including printing, cutting, and assembling materials.
• Assist the Database Manager as needed
• Serve as department historian for staff meetings
• Provide clerical support
• Run office errands as needed
• Other duties as required

Community Resources:

• Provide support to the Director of Community Resources assisting with all areas of the department including volunteer coordination, events, donations, and acknowledgements
• Maintain up-to-date records and database on all volunteers and community service groups
• Serve as liaison with volunteers and community groups, supporting the Director with onboarding (application processing, training, scheduling, and oversight).
• Maintain volunteer hours across ALL volunteers.
• Prepare for and attend monthly enrichment activity events with the clients which take place at least one Saturday and three evenings each month.
• Coordinate disbursement of all in-kind items across all agency programs
• Keep donation and supply storage areas organized and tidy
•  Maintain in-kind donation log via Microsoft Teams and submit in-kind forms to our Donor Database Manager in a timely manner.
• Coordinate the Holiday Donation Drive, including Adopt-a-Family and program wish lists.
• Represent the Community Resources Department at a variety of events, for example, by serving on internal Hillsides committees, attending community service fairs and events, or presenting at donor meetings.
• Take photographs at volunteer events and activities and organize and upload them to the designated area within Teams.
• Other duties as required

EDUCATION, EXPERIENCE & CERTIFICATES

• BA/BS degree and two years of work experience in related field
• Outstanding written and oral communications abilities
• Project management experience
• Experience working closely and collaboratively with volunteers
• General understanding of key areas of fundraising and agency operations
• Valid California drivers license, driving record and personal vehicle insurance acceptable to Hillsides' insurance carrier

TRAUMA INFORMED CARE (TIC)

Hillsides practices Trauma Informed Care (TIC) principles which recognizes the signs, symptoms, and widespread impact of trauma; Employees are asked to comprehensively integrate knowledge of Trauma Informed Care into policies, procedures, and practices with the goal to prevent re-traumatization which promotes healing of families, youth, individuals, and communities.

Hillsides is an Equal Opportunity Employer

Seat 916