What are the responsibilities and job description for the Accounting Associate position at Hilton Displays Inc?
AP/AR Specialist
Summary:
We are seeking an AP/AR Specialist to join our growing team. This individual will be responsible for the accurate and timely processing of the company’s accounts payable and accounts receivable transactions. The position is also responsible for a high level of communication with both external customers and vendors as well as with other internal team members throughout all departments.
Responsibilities:
Accounts Payable
- Receive, process and verify invoices coming in through the accounts payable email inbox
- Match vendor/sub invoices to the Purchase Order to enhance accuracy and reduce errors
- Respond to vendor inquiries and communicate with external vendors and internal PMs to resolve any invoice discrepancies
- Reconcile vendor statements to ensure there are no outstanding invoices not reflected in accounts payable
- Assist with the weekly accounts payable check run; verifying payment register to actual invoices to help ensure the integrity of outgoing payments
- Match check copy to the invoice prior to mailing checks each week
- Work to resolve vendor issues promptly and courteously
- Responsible for receiving and processing of shipping invoices, enter final shipping cost to the shipping log
Accounts Receivable
- Process AR invoices daily using information upload by company PMs to an internal database called SharePoint
- Verify all required documentation has been sent by the PM prior to generating invoices; verify information matches customer purchase order and / or contract
- Process and post daily receivables deposits, including incoming checks, ACH and credit card payments
- Resolve invoice discrepancies by communicating with internal PMs
- Prepare deposit invoices as requested by the PMs; track those deposit payments to assure they are correctly applied to the final invoice
- Track information for customer rebates
- Generate monthly statements and send to customers
- Monitor AR Aging to ensure payments are up to date
- AR Collections - communicate with external customers as well as internal PMs on delinquent accounts, track collection efforts and results on internal collection forms
Other
- Filing
- Contributes to team effort by accomplishing related tasks efficiently and effectively with a high level of accuracy
- Perform other duties as assigned by the Accounting Manager
Requirements:
- Minimum 2-3 years of experience in accounts payable / receivable or experience in a general accounting / bookkeeping position
- Strong organizational and communication skills
- Ability to work under limited supervision and able to solve problems using resources available to you
- Strong attention to detail
- Ability to work in a high-volume department with a high level of accuracy
- Excellent time management skills with a proven ability to prioritize tasks and meet deadlines
- Proficient with Microsoft Office Suite; experience using Microsoft Excel
- Must adhere to all Hilton Displays and OSHA safety rules and regulations
Education:
- High school diploma or GED required
- Associate or bachelor’s degree in accounting or related field is preferred.
EEOC Statement:
Hilton Displays is proudly an equal employment opportunity and equal professional advancement employer. Employment decisions at Hilton Displays are based on merit, qualifications, and abilities. It is our policy that Hilton Displays does not discriminate in employment opportunities on the basis of race, religion, color, sex, age, marital status, national origin or ancestry, citizenship, physical or mental disability, sexual preference/orientation or veteran status with regard to any position or employment for which the applicant or employee is qualified.
