What are the responsibilities and job description for the AP/AR Accountant position at Hilton Displays LLC?

Job Description

AP / AR Accountant

Summary :

We are seeking an AP / AR Accountant to join our growing team. This individual will be responsible for the accurate and timely processing of the company’s accounts payable and accounts receivable transactions. The position is also responsible for a high level of communication with both external customers and vendors as well as with other internal team members throughout all departments. We are looking for this person to grow quickly in their position and take on a higher level of responsibility within the first year.

Responsibilities : Accounts Receivable

Process AR invoices daily using information upload by company PMs to an internal database called SharePoint
Verify all required documentation has been sent by the PM prior to generating invoices; verify information matches customer purchase order and / or contract
Process and post daily receivables deposits, including incoming checks, ACH and credit card payments
Resolve invoice discrepancies by communicating with internal PMs
Prepare deposit invoices as requested by the PMs; track those deposit payments to assure they are correctly applied to the final invoice
Track information for customer rebates
Generate monthly statements and send them to customers
Monitor AR Aging to ensure payments are up to date
AR Collections - communicate with external customers as well as internal PMs on delinquent accounts, track collection efforts and results on internal collection forms

Accounts Payable

Receive, process and verify invoices coming in through the accounts payable email inbox

Match vendor / sub invoices to the Purchase Order to enhance accuracy and reduce errors

Respond to vendor inquiries and communicate with external vendors and internal PMs to resolve any invoice discrepancies

Reconcile vendor statements to ensure there are no outstanding invoices not reflected in accounts payable

Assist with the weekly accounts payable check run; verifying payment register to actual invoices to help ensure the integrity of outgoing payments

Match check copy to the invoice prior to mailing checks each week

Work to resolve vendor issues promptly and courteously

Responsible for receiving and processing shipping invoices, enter final shipping cost to the shipping log

Other

Filing

Contributes to team effort by accomplishing related tasks efficiently and effectively with a high level of accuracy

Perform other duties as assigned by the Accounting Manager

Requirements :

Minimum 2-3 years of experience in accounts payable / receivable or experience in a general accounting / bookkeeping position

Strong organizational and communication skills

Ability to work under limited supervision and able to solve problems using resources available to you

Strong attention to detail

Ability to work in a high-volume department with a high level of accuracy

Excellent time management skills with a proven ability to prioritize tasks and meet deadlines

Proficient with Microsoft Office Suite; experience using Microsoft Excel

Must adhere to all Hilton Displays and OSHA safety rules and regulations

Education :

High school diploma or GED required

Associate or bachelor’s degree in accounting or related field is preferred.

EEOC Statement :

Hilton Displays is proudly an equal employment opportunity and equal professional advancement employer. Employment decisions at Hilton Displays are based on merit, qualifications, and abilities. It is our policy that Hilton Displays does not discriminate in employment opportunities on the basis of race, religion, color, sex, age, marital status, national origin or ancestry, citizenship, physical or mental disability, sexual preference / orientation or veteran status with regard to any position or employment for which the applicant or employee is qualified.

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