What are the responsibilities and job description for the Document Imaging Coordinator position at Hilton Grand Vacations?

Here's why you will love it here :

Recognition Programs and Rewards
Excellent health care options, including medical, dental, and vision
A people-first culture
Go Hilton : Travel Discounts Program Hilton hotel rates worldwide.
Perks at work : Employee Pricing platform
Employee Assistance Program that supports your physical and mental well-being.
Paid Vacation Time and Paid Sick Days
401(k) program with company match
Tuition reimbursement programs
Numerous learning and advancement opportunities
And more!

The Coordinator Imaging is responsible for the document imaging and / or scanning of all timeshare sales transactions, including trailing documents, upgrade documents and cancellation notices within the acceptable time frame of 24 to 48 hours, ensuring that the scanned documents meet company standards, and that they are classified in the proper manner.

You are responsible for driving company success through performing the following tasks to the highest standards :

Scan Daily Sales, Samplers, Cancellation Notices and Unclosed Cancels with in a 24 to 72-hour timeframe. This amounts to a minimum of 75 files per day.

Scan Trailing Documents, Scan / Shred and Payoff Docs within a 24 to 48-hour timeframe.

Generate Labels for the files.

Create new loan file folders and assist with general clerical support.

Verify scanned documents and electronic documents for filing in the Synergy system. System does not automatically know where to put all the documents and a person must manually go into verifier and input the category it must go under in Synergy.

Ensuring all sales docs are available for weekly or monthly funding.

Maintain familiarity with and be able to distinguish between various sales packets, as well as more than 5 document types, including : Samplers, Scan and shred, Unclosed Cancels, Trailing docs.

Verifying documents in Image now and making corrections accordingly before releasing from ImageNow system.

Conduct quality assurance for documents that are being scanned, ensuring proper format and proper categorization.

Maintaining scanner as needed, cleaning and dusting off for better performance.

Entering service tickets for any scanner issues.

Picking up all sales from Funding and Post Close

Moving carts with files from one area to another.

Maintain Inventory of documents being received and delivered to Funding.

Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now,

Completes all required Company training / compliance courses as assigned.

Adheres to Company standards and maintains compliance with all policies and procedures.

Other related duties as assigned.

Qualifications - External

What Are We Looking For :

Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. At the core of our company's success are our Team Members.

To fulfill this role optimally, the individual should possess the following qualifications, knowledge, skills, abilities, and experience :

1-3 years proven ability

Exhibit proficiency in MS Office programs

Data entry experience is required.

Must be meticulous and have strong organizational skills

Have the knowledge involved in creating new loan files folders and assisting with general clerical support

In addition, the following qualifications, knowledge, skills, abilities, and experience are preferred :

Basic knowledge of Image Now system

Basic knowledge of AS400

Basic knowledge of Synergy system

Knowledge of mortgage loan documentation processes

HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices.

Eligibility : All U.S. hourly Team Members not represented by a labor organization or subject to collective bargaining agreement.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Apply for this job

Receive alerts for other Document Imaging Coordinator job openings

Document Imaging Coordinator

What are the responsibilities and job description for the Document Imaging Coordinator position at Hilton Grand Vacations?

What is the career path for a Document Imaging Coordinator?

Job openings at Hilton Grand Vacations

Not the job you're looking for? Here are some other Document Imaging Coordinator jobs in the Boca Raton, FL area that may be a better fit.

We don't have any other Document Imaging Coordinator jobs in the Boca Raton, FL area right now.

AI Assistant is available now!