Sr Specialist S&M Business Operations

The Sr Specialist S&M Business Operations ensures accurate and timely payment to suppliers and ensures that proper daily, weekly, and monthly reconciliations occur. This will consist of processing and monitoring invoices, tracking of payments to vendors and independent contractors, full-service gifting premiums, and administrative support for the Business Management and Sales & Marketing.

Here's why you'll love it here!

We offer an excellent benefits package to our full-time Team Members that include:

• Pay range: $28.13 - $34.62 per hour
• Medical, Dental, and Vision insurance from Day One
• Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program
• Team Member Travel Program - enjoy discounted rates at incredible properties around the globe
• Generous Paid Time Off Program
• Paid Sick Days
• Team Member Recognition and numerous learning and advancement opportunities
• and more!
  
  

Additional Responsibilities Include

• Provides training, on-going support, and day-to-day guidance to S&M Business Operations Coordinators
• At the direction of the Manager, assists with leading day-to-day operations
• Work with Manager to delegate tasks to Coordinators and establish deadlines
• Responsible for month end close process (including but not limited to accruals, breakage, bank deposits, and etc.)
• Able to perform all tasks within the payables and gifting function of business operations and provide coverage as needed; including coverage at Reception or other general administrative duties as assigned by management
• Understand and perform all accounts payable functions which include, but are not limited to, general ledger account coding, processing of invoices, purchase orders, wire transfers, vendor set-ups, and month-end process
• Send or scan invoices to corporate processing department for review and payment processing
• Understand and perform full-service gifting program that includes vendor selection, inventory management and assist field marketing staff training of program processes and procedures
• Maintain all Activity Vendor contract information that include pricing, COI (Certificate of Insurance), service and performance guidelines in accordance with Hilton Grand Vacations standards
• Assist in coordination of year-end audits and specialty reports (as requested)
• Provide on-going assistance with training program for new field marketing staff that includes all aspects of the gifting and may assist with providing gift codes in accordance with business operations guidelines
• Correspond with internal and external customers and vendors regarding accounts payable and gifting matters
• General understanding of the business in order to provide administrative assistance and support
• Maintain an orderly office filing system: files, faxes, photocopy, and distributes/sorts mail as required
• Assist with ordering and maintaining office supplies
• Ensure that Departmental goals are being met and motivate the Team to perform at their best
• Participate in the interview process for new Coordinators
• Suggest, assist, with planning and organizing team-building activities
• Demonstrate basic computer and Microsoft office skills (i.e. Word, Excel, and Outlook applications)
• Demonstrate strong organizational skills in a fast-paced work environment
• Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now,
• Completes all required Company training/compliance courses as assigned
• Adheres to Company standards and maintains compliance with all policies and procedures
  
  

Additional duties assigned by Management, as needed, to further business objectives

What are we looking for?

Hilton Grand Vacations is an authority in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. At the core of our company’s success are our Team Members.

To fulfill this role successfully, you possess the following minimum qualifications and experience:

• High School Graduate or equivalent
• 1-3 years of related experience
• Computer proficiency in Microsoft word, excel, and Outlook
• Proficient in time management; the ability to organize and manage multiple priorities
  
  

It would be helpful in this position for you to demonstrate the following capabilities and distinctions:

• Must have a strong background that encompasses all aspects of accounts payable processing and gifting, in a fast paced, and high-volume corporate environment.
  
  

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodations.