Engineering Coordinator

Hilton Marco Island Resort and Spa is currently seeking a dynamic and organized Engineering Coordinator to join our team on Marco Island. This is a full-time position, and the Engineering Coordinator ensures the smooth operation of the Engineering department.

POSITION PURPOSE:

Handles the administrative duties for the Director of Engineering to include typing, filing, P.O. control, issue, and processing for payment, etc.

ESSENTIAL FUNCTIONS:

• Calls for location and prices on equipment and supplies. Write Purchase Orders with prices for approval. After approval calls in orders and follow up on orders. Produce purchase orders to restock as required. Process and coordinate P.O.'s with bills for payment to accounting.
• Maintains Maintenance Data Base of completed maintenance requests.
• Answers the Engineering phones, takes messages, writes work orders and contacts engineer on call.
• Files all correspondence for the Director of Engineering. Makes files and assigns file numbers for all vendors.
• Attends monthly departmental, safety, and energy meetings to take, type and distribute the meeting minutes.

SUPPORTIVE FUNCTIONS:

In addition to performance of the essential functions, this position may be required to perform a combination of supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel.

OTHER:

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel including holidays and weekends.

All employees are required to comply fully with the rules and standards set forth by Hilton Marco Island Beach Resort & Spa, Olshan Properties and Hilton Hotels Corporation.

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY:

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Able to type 40 words per minute with no errors.
• Able to proofread for both grammatical and spelling accuracy.

• Able to set priorities, plan, organize, and to delegate assignments to accomplish tasks, often within strict time limitations.
Able to read, write, hear, speak and understand the English language to communicate with management and staff
• -being persuasive, clear and to the point. Written communication skills to be concise, well organized, complete, clear and understandable in order to formulate complex reports.
• Able to communicate with the public and hotel staff face-to-face, via e-mail or facsimile, or telephonically.
• Possess a working knowledge of computers and MS-Windows based programs. Proficient in MS-Word, Access, and Excel.
• Possess basic knowledge of mathematical skills (addition, subtraction, multiplication, and division) to create and maintain budgets, cost analysis reports, calculate trends in guest and team member opinion reports, etc.
• Able to move throughout premise and visually inspect conditions requiring bending, stooping and reaching arms overhead.
• Able to remain calm in emergency situations and to effectively work with the internal and external guests, some of whom require patience, tact and diplomacy to defuse anger, and provide positive and proactive solutions.
• Able to remain stationary (sitting or standing) and concentrate on tasks for long periods of time often in a high volume high-pressure area.
• Able to use finger/hand movements for extended periods of time. Finger and hand dexterity to manipulate switches, writing instruments, a computer keyboard, etc.
• Able to grasp and lift up to 25 lbs., waist high.

QUALIFICATION STANDARDS:

Education:

High School Graduate or equivalent

Experience:

• Basic administrative/office experience required. Hotel industry experience preferred.
• Knowledge of MS (Excel, Word, Power Point, etc), Internet

Licenses or certificates:

CPR Certification and First Aid training (desirable).

Other:

Additional language ability preferred

Skills:

Proficiency in Microsoft Office Suite to prepare reports and your attention to detail to maintain accurate records. Your familiarity with engineering and maintenance will be beneficial in communicating with other departments, and your experience in the hospitality industry will help you understand the unique needs of our guests. Additionally, your experience with HotSos and Yardi software will be useful in coordinating with other departments to ensure timely completion of projects and maintenance tasks.