Facilities Director

Are you a dynamic leader with a passion for facilities? HBM is looking for a Facilities Director to oversee and elevate the campus of an independent private school.

This role is set to start in May 2025.

In this role, you’ll lead a dedicated team to ensure our facilities are safe, efficient, and inspiring for students and staff alike. From managing daily maintenance to spearheading long-term campus improvements, you’ll have the opportunity to shape the physical space to support the needs of the students and staff.

We’re looking for an innovative problem-solver with experience in facilities management, a great communicator, and a commitment to sustainability and efficiency. If you thrive in a collaborative environment and take pride in leading teams to success, we want to hear from you!

Essential Duties and Responsibilities:

Facilities Management

• Responsible for implementing and/or successfully maintaining the client’s Computerized Maintenance Management System (CMMS), and Building Management System (BMS)/ Energy Management System (EMS)

• Uses independent judgment in significant matters when coordinating and planning for inspections, recommend repairs and improvements for the school’s facilities and grounds to maintain healthy and safe environments for students, staff, and the community.

• Represent the client in day-to-day contacts with contractors, architects, and engineers in connection with facility renovations and construction.

• Plan and direct the building services, including custodial, building maintenance and grounds maintenance.

• Develop and administer a preventative maintenance program for HVAC equipment, playground equipment and other equipment as needed.

• Work collaboratively with building administrators and staff to ensure a clean and safe environment for all students and staff.

• Conducts regular building inspections for safety, repair quality cleaning standards and procedure compliance, coordinates in inspections by insurance companies, fire and police departments, and health department.

• Responsible for asbestos management plan (AHERA), Integrated Pest management (IPM),

• Hazardous Communication (Hazcom), and departments Injury and Illness Prevention Program.

• Hands on support of maintenance staff duties and everyday maintenance activities

Leadership

 Supervisory responsibilities including recruiting, interviews, hires, discipline, termination, and training new staff.

 Oversees the daily workflow of the department.

 Responsible for the evaluations of staff

 Develops, establish, and implement department strategic and operational plans and initiatives.

 Coordinate and implement a staffing plan for the Facilities Department that includes training and human resource development.

Project Management

• Applies knowledge of project management concepts, principles, methods, and practices, as well as professional knowledge of safety, engineering, and environmental disciplines.

• Prepares request for Proposals (RFPs) including development of scope, fees, schedule.

• Interface and coordinates activities with local government agencies as pertaining to the school’s site/s.

• Ensures that RFP’s, specifications, designs, contract provisions and work performed comply fully with applicable federal, state and local laws and regulations.

• Maintains control of project budget, ensuring funds spent are consistent with progress attained, and monitors performance to ensure deliverables of all parties are being met.

• Reports on the status of projects with a focus on progress and quality of deliverables compared to deadlines and spending compared to budget.

• Assign appropriate parties to project specifics and overseeing project development to ensure that they are executing within the project scope, time, and budget.

• Reviews all reports and project documents to identify problems and delay.

• Reviews and approves/denies change order requests from staff and/or vendors.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications (knowledge, skills, abilities):

• Bachelor’s Degree in related field plus 5 years of experience managing a Facilities department.

• Five or more years of successful administrative experience in the Facilities Management.

• Experience in the full cycle of Facilities Project Management or related field

• Experience implementing and successfully maintaining a Computerized Maintenance Management System (CMMS), and Building Management System (BMS)/ Energy Management System (EMS)

• Demonstrates a high level of effective leadership skills.

• Must have positive interpersonal skills to work professionally with staff and have experience establishing effective and collaborative relationships with community members and other agencies.

• Excellent technical competencies in a variety of areas including use of technology, mathematics skills, writing and editing, organization, and statistical record keeping.

• Ability to multi-task and work on competing projects

• Working knowledge of principles and practices related to the management of maintenance, custodial, warehouse, and landscape activities.

• Hands-on experience with HVAC units, electrical, grounds care, buildings, custodial care, carpentry, playground equipment and safety.

• Has a working knowledge of all applicable CAL-OSHA, ASHRAE, and EPA regulations that apply to the Facilities and Maintenance Department of schools

• Ability to lead and oversee a facilities maintenance program, including but not limited to: interior and exterior building systems, interior and exterior utility systems and infrastructure including power generation, landscape infrastructure, custodial maintenance.

• Experience developing project plans including Requests for Proposals (RFPs) which include development of scope, fees, schedule.

Preferred education and experience

• Project Management certification (PMP) or related experience leading facilities or construction projects

• Facilities Management Practitioner (FMP) Certified Facility Manager (CFM) Pro Facilities Manager (ProFM)

• Experience in full cycle Facilities Project Management

• Bi-lingual in English and Spanish

Physical Requirements:

Prolong periods sitting at a desk and working on a computer.

Ability to lift, pull, push 50 pounds.

Ability to stand and walk for 8-hour shifts and perform tasks requiring bending, stooping, standing, and twisting.

Other Requirements:

Valid Driver License

May require travel to different sites throughout California

Clearance of background check

Job Type: Full-time

Pay: $100,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Supervising Experience: 5 years (Preferred)
• Maintenance: 10 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $100,000 - $130,000